Accounting Coordinator (Billing)

About the role

The Accounting Coordinator (Billing) plays a key role in supporting the accounting function through accurate billing, accounts receivable management, and general accounting support. This position works closely with sales coordinators, project teams, and the broader accounting department to ensure timely and precise financial processing across construction operations.

Responsibilities

• Accounts Receivable / Billing Process:
  • 100-200 invoices per billing cycle with a high degree of accuracy.
  • Collaborate with sales coordinators to review sales orders and input data into billing invoices.
  • Manage construction progress billing, including tracking project milestones and preparing progress payment applications.
  • Handle maintenance billing for commercial division services.
  • Reconciliations: Process and reconcile credit card transactions.
  • Cash Applications: Apply cash to accounts and account reconciliations.
  • Maintain outstanding receivables and support collection efforts as needed.
• Accounts Payable:
  • Book AP entries, including vendor invoices, expense reports, and other payables.
  • Aid in general accounting tasks to support month-end and year-end close processes.
  • Maintain organized documentation and ensure compliance with internal controls.

Qualifications & Requirements

• 3+ years of AR/Billing experience required.
• Experience with AP, Cash Applications, Journal Entries, GL accounting functions is preferred.
• Intermediate Microsoft Excel skills (pivot tables, VLOOKUPs) is required.
• Construction industry experience is preferred.
• Experience with NetSuite is a plus.
• Bachelor's degree - Accounting or Finance is preferred.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to work collaboratively with internal teams and manage multiple priorities.

Benefits

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.