Billing Clerk

About the role

We are looking for a detail-oriented Bookkeeper to support daily financial activities and help maintain accurate accounting records for the organization in Seattle, Washington. This role will manage both payables and receivables, ensure transactions are recorded correctly, and contribute to smooth month-end and reporting processes. The ideal candidate brings strong bookkeeping experience, sound judgment, and a proactive approach to resolving discrepancies and supporting compliance.

Responsibilities

• Review incoming vendor bills, verify payment details, and record transactions accurately in the accounting system.
• Code expenses appropriately and assign costs to the correct departments or grant-supported programs while following funding guidelines.
• Execute scheduled payments through check and electronic methods, maintaining timely disbursement and proper documentation.
• Partner with managers and budget stakeholders to secure approvals, collect supporting records, and address invoice questions.
• Track company card activity, reconcile charges, and ensure spending is recorded in line with internal policies.
• Prepare customer invoices, post incoming payments, and reconcile balances to keep receivable records current and accurate.
• Monitor aging reports for both payables and receivables, follow up on outstanding items, and help maintain strong vendor and customer relationships.
• Perform monthly reconciliations for accounts payable, customer accounts, and bank-related cash receipts, investigating and correcting discrepancies as needed.
• Organize digital financial files, support audit requests with required documentation, and contribute ideas that improve accounting workflows and efficiency.

Pay

The pay range for this position is $30.00/hr to $34.00/hr + discretionary bonus.

Benefits

• Medical/Dental/Vision - 100% employer paid for employee
• 403b with match
• 12 days PTO
• 12 paid holidays