Billing Clerk

We are seeking a Billing Clerk for our Los Angeles office to handle all aspects of processing and distributing the firm’s client invoices.

Responsibilities

• Generates, prints, and delivers month-end proformas as well as on-demand proformas.
• Processes client invoices within the Elite system according to partner instructions and ensures compliance with the firm’s billing policies and procedures.
• Follows up on unbilled time to ensure timely transfer to billable matters.
• Sends invoices electronically via email or third-party vendor.
• Documents and updates billing procedures, including electronic billing processes for each client.
• Assists attorneys, secretaries, and clients with invoice-related inquiries, reprints, cost copies, and detailed or summarized time and cost reports using Elite or Excel.
• Logs in proformas received by the department.
• Supports other departments (accounts payable, accounts receivable, and collections) as needed.
• Contributes to special projects and other duties as assigned.

Requirements

• Bachelor’s degree required; major in Accounting, Finance, or related field preferred.
• One to two years of prior billing experience preferred.
• Knowledge of or experience in the legal industry is a plus.

Skills

• Proficiency in Microsoft Excel and Word required; experience with Outlook and Elite 3E is a plus.
• Typing speed of 40 WPM and ability to perform data entry for extended periods.
• Ability to file alphabetically and numerically.
• Excellent verbal and written communication skills, with the ability to follow complex instructions.
• Strong multitasking and prioritization skills to meet deadlines.
• Initiative to identify process improvements for individual and departmental workflows.
• High attention to detail, producing accurate and neat work consistently.
• Adaptability to new systems, processes, and procedures.
• Prompt and consistent responsiveness to requests from attorneys, clients, vendors, and staff.
• Excellent organizational, tracking, and follow-up skills.
• Ability to identify and escalate problems or deviations from standard practices.
• Discretion and diplomacy in handling sensitive information.
• Professional demeanor when interfacing with attorneys, staff, clients, and vendors.
• Ability to operate standard office equipment, including computers, photocopiers, scanners, and fax machines.

Work Environment and Physical Requirements

• Ability to work overtime on weeknights and weekends as needed.
• Physical requirements include sitting, standing, stooping, and reaching for up to eight or more hours per day.
• Repetitive motions involving wrists, hands, and fingers.
• Infrequent lifting or moving of files or boxes weighing up to 45 lbs.
• Occasional bending, crouching, or kneeling.

Pay

Salary range: $50,000–$65,000 annually, based on experience and education.

Benefits

• Comprehensive medical, dental, and vision coverage.
• 401(k) retirement plan.
• Generous vacation time.