Billing and Quality Control Specialist

About the role

This role manages day-to-day operations in the Original Equipment Manufacturer (OEM) billing and quality control department, tracking monthly OEM requirements for billing, journal entries and payables. It is responsible for maintaining accurate, timely data entry records for the organization.

Responsibilities

• Work with the Client Services and Budget Management teams to ensure accurate data in systems, pull and format OEM data files, and create invoices that coincide with the data files.
• Collaborate with the OEM Operations team to stay current on regulations and procedures and update and maintain accurate data files.
• Compile and maintain monthly OEM enrollment documents to prevent billing and invoicing errors.
• Reconcile monthly records and perform continuous account analysis to ensure quality assurance.
• Coordinate revenue and accrual accounts with the Billing & Collections Manager.
• Attend meetings within and outside the organization to discuss and train on OEM accounts and partnerships.
• Examine accounting records, including financial statements and other reports, to assess accuracy, completeness and conformance to department standards.
• Assist as needed with invoicing operations to incorporate process improvements.
• Assist as needed with month-end and year-end financial and operating reports.
• Develop and implement proper record keeping of financial records using current technology.

Qualifications

• Bachelor’s degree (accounting/finance) preferred.
• 5+ years of experience in accounting, billing, collections, or a finance-related field.

Skills

• Previous experience with data entry and accounting.
• Excellent organizational, written and verbal communication skills; ability to prioritize and manage multiple projects and meet monthly deadlines.
• Strong data analysis, problem-solving and Excel skills; writing formulas, creating and using pivot tables, and managing Power Queries is a plus.
• Experience monitoring monthly reconciliation reports, attention to detail, thoroughness, organization, and analyzing information.
• Proficiency with Microsoft Office Suite and Microsoft Excel required.
• Experience in the automotive advertising industry is a plus, preferably OEM industry knowledge.
• Experience with Oracle NetSuite software and Salesforce is a plus.