Bilingual Spanish Administrative Assistant NEW!

About the role

This is a contract position reporting directly to the EEC Lawrence Regional Director. The Temporary Bilingual Administrative Assistant will serve as primary or backup coverage for the Office Support Specialist. When the Office Support Specialist is present, the assistant will handle front desk duties, with the specialist covering breaks.

Responsibilities

• Perform receptionist duties:
  • Greet callers warmly and determine the reason for their call
  • Answer inquiries and provide routine information, including referrals to internal and external units
  • Greet visitors at the regional office and notify appropriate personnel
• Handle general clerical functions to support the regional office:
  • Manage all incoming and outgoing mail, distributing it to appropriate personnel
  • Maintain familiarity with office equipment and support contacts
  • Keep office supplies stocked
  • Coordinate meeting space for trainings and meetings, including managing conference room calendars
  • Set up and break down rooms before and after meetings
• Other duties as assigned

Requirements

• Fluent in oral and written Spanish and English

Preferred Qualifications

• Excellent customer support and service skills
• Ability to follow written and oral instructions
• Discretion in handling confidential information and sound judgment
• Strong attention to detail and organization
• Ability to maintain accurate records
• Comfort learning and working within IT systems
• Proficiency in Microsoft Office applications
• Knowledge of the organization of state government
• Ability to multitask