Bilingual Payroll & Benefits Specialist

Hayden Industrial, a leading manufacturer of industrial cooling systems, is seeking an experienced Bilingual Payroll & Benefits Specialist to join our team in Tulsa, Oklahoma. This role serves as the primary day-to-day contact for employee payroll and benefits inquiries while supporting compliance, recordkeeping, and HRIS data integrity.

About the role

The Payroll & Benefits Specialist is responsible for the accurate and timely administration of payroll and employee benefits programs for a manufacturing workforce. Working closely with the HRIS & Payroll Manager, this role ensures payroll accuracy, benefit enrollment administration, employee communication, and compliance with applicable federal, state, and local regulations. The position plays a critical role in delivering exceptional customer service to employees while maintaining confidentiality and attention to detail.

Responsibilities

• Payroll Administration
  • Process weekly and/or bi-weekly payroll for hourly and salaried employees.
  • Review timekeeping records for completeness and accuracy, ensuring proper coding of hours worked, overtime, paid time off, and leave balances.
  • Audit payroll data and identify discrepancies prior to payroll processing.
  • Process payroll adjustments, wage changes, deductions, bonuses, and retroactive payments.
  • Maintain payroll records and supporting documentation.
  • Assist with payroll tax reporting, garnishments, wage assignments, and direct deposit administration.
  • Respond to employee payroll inquiries and resolve payroll-related issues in a timely manner.
  • Support year-end payroll activities including W-2 preparation and distribution.
• Benefits Administration
  • Administer employee benefit programs including medical, dental, vision, life insurance, disability, retirement plans, and wellness programs.
  • Process benefit enrollments, qualifying life events, terminations, and beneficiary updates.
  • Assist employees with benefit questions and provide education regarding available benefit programs.
  • Conduct new hire benefits orientations and enrollment meetings.
  • Support annual open enrollment planning, communication, and processing activities.
  • Coordinate with benefit carriers and third-party administrators to resolve employee benefit issues.
  • Monitor benefit deductions to ensure payroll accuracy.
  • Maintain benefit records and ensure timely processing of enrollment changes.
• HRIS & Employee Data Management
  • Enter and maintain employee information within the HRIS system.
  • Process personnel changes including hires, promotions, transfers, compensation adjustments, and terminations.
  • Perform routine audits to ensure employee data accuracy and completeness.
  • Generate reports related to payroll, benefits, and employee data as requested.
  • Assist with HRIS testing, upgrades, and process improvements.
• Compliance & Reporting
  • Ensure compliance with payroll and benefits regulations, company policies, and reporting requirements.
  • Maintain confidential employee information and records.
  • Assist with ACA reporting, audits, and compliance activities.
  • Support preparation of reports for internal and external audits.
  • Maintain organized electronic and paper filing systems.
• Employee Support
  • Serve as a resource for employees regarding payroll, benefits, and HR-related processes.
  • Provide excellent customer service while maintaining confidentiality and professionalism.
  • Assist employees with completion of benefit forms and required documentation.
  • Support HR initiatives, employee programs, and special projects as assigned.

Requirements

• Bilingual in English and Spanish (required).
• Associate's degree in Human Resources, Business Administration, Accounting, Finance, or related field preferred. Equivalent combination of education and experience may be considered.
• Minimum of 3 years of payroll and benefits administration experience.
• Experience processing payroll in a manufacturing or multi-shift environment.
• Experience working with HRIS, payroll, and timekeeping systems.
• Experience supporting open enrollment and employee benefits administration.

Skills

• Working knowledge of payroll practices, wage and hour regulations, and employee benefits administration.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Ability to handle confidential information with discretion.
• Strong customer service and interpersonal skills.
• Proficient in Microsoft Office applications, particularly Excel.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills.

Schedule

This is a full-time position. Days and hours of work are Monday through Friday, 7:00 a.m. to 4:00 p.m. Occasional evening and weekend work may be required as job duties demand. Local travel between facilities is required for this position.

Work Environment

This job primarily operates in a professional office environment using standard office equipment. When in the manufacturing facility, all employees are required to wear personal protective equipment including hearing protection, safety glasses with side shields, and OSHA-compliant safety boots/shoes.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing duties, the employee may remain stationary for long periods while operating a computer and other office machinery. The position requires occasional movement inside the office to access filing cabinets and operate office machinery. The employee may occasionally lift or move objects up to 25 pounds. On occasion, the employee may be required to visit the shop, which is a non-temperature-controlled environment with loud noises, dust, dirt, and metal particles typically associated with metal fabrication shops.

Benefits

Hayden Industrial offers a generous benefits package including:

• Comprehensive health, dental, and vision coverage.
• 401(k) retirement plan with company match.
• Generous paid time off schedule.
• Professional development opportunities.