Bilingual Administrative Assistant

What You’ll Do

• Manage the school/academy office
• Serve as the admissions officer in the school/academy, handling all student enrollment packets, files, correspondence, and reports
• Oversee student admissions and reporting requirements
• Input records into the appropriate computerized system and keep up-to-date all data and records
• Record and keep student, student tardy and early dismissal, visitors’ record, and generate reports as needed by the Principal
• Respond to parent questions and concerns, answering questions when possible and routing other questions to Principal and ensuring follow up
• Review, route and respond to incoming mail
• Take notes as required by Principal
• Handle phone calls of parents, suppliers, and requests for information
• Check phone messages at least three times daily
• Schedule appointments and keep calendar for Principal
• Report to the Principal all complaints related to maintenance, facility, supply needs, discipline and keep records of all these complaints and action
• Order office and classroom supplies, follow up with purchase orders and packing slips, and receive purchases as needed
• Complete inventory of office supplies and furniture
• Handle copy machine maintenance and records
• Keep supply rooms well organized
• Prepare outgoing mail; process and distribute incoming mail
• Track vendor time through use of a sign in/out system
• Other duties as needed or assigned

Job Requirements

• Fluent in Spanish - required
• Must possess a high school diploma or the equivalent; associates degree or higher preferred
• Prior experience working in an administrative support role required; experience with PowerSchool highly preferred
• To apply for this role you must be proficient in Microsoft Office, and pass a background check