Bids Desk Coordinator

Key Accountabilities

• Knowledge of GC Bid Process to support Project Management team and perform responsible tasks from ITB request to bid submission.
• Timely and accurate submission of estimates to requesting parties.
• Collaborate effectively and develop positive relationships with internal team, contributing to an inclusive company culture.

Key Responsibilities

• Lead Sourcing & Monitoring: Daily monitoring of bid portals (e.g., Dodge, Blue Book, Building Connected, Construct Connect) for new projects that fit our criteria.
• ITB Management: Setting up projects in project management software and sending out Project Management and Service center teams for estimate completion.
• Data mining for additional bidding parties and submitting bids to multiple parties.
• Monitoring bid due dates in project management software to ensure bid submission completed on time.
• Support internal teams in General Contractor bid process from ITB to bid submission including the creation and duplicating of estimates.
• Communicate with clients and internal teams regarding bid status and requirements.
• Protect and secure all company assets on a daily basis.

Qualities For Success

• Demonstrate Core Values of Keep Your Word, Care for Colleagues, Exceed Customer Expectations, Done Right the First Time, and Think Like an Owner.
• Experience: 1–3 years in an office coordinator or administrative role, preferably within construction.
• High proficiency with spreadsheets (Excel/Google Sheets) and familiarity with bid management software like Building Connected, Plan Hub, or Procore.
• Highly organized individual with strong attention to detail skills able to manage high volume workflow without missing a deadline or plan update.

Benefits

• Employee Stock Ownership Plan (ESOP)
• Paid Time Off and Paid Holidays
• Health, Dental and Vision Coverage
• Matching 401k plan
• Employee Stock Ownership Plan (ESOP)