Bids/Collegiate Licensing Coordinator

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate. Must preserve all substantive info. We need to parse the posting. Content: - Intro about Varsity Spirit (company description). Could be "About the role"? Actually "About the role" maybe not present. There's "How You Will Make An Impact" and "What You Will Do". Those could be "Responsibilities". Also "Qualifications" section includes Knowledge/Skills/Abilities and Education/Experience. Also "Physical Requirements". Also "OUR COMMITMENT TO SAFETY" maybe not needed? It's boilerplate? It's about safety commitment; maybe not required but it's substantive? It's about company policy; maybe we can include as "About the role"? But guidelines: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. Safety commitment might be considered boilerplate? It's not EEO but it's a policy. Might be okay to keep? The instruction: "Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions." Safety commitment is not exactly those categories, but could be considered legal? It's about safety policy. Might be okay to keep but we need to decide. We also have "WORK TYPE: Hybrid - Monday through Thursday, Friday WFH", "LOCATION DETAILS: Memphis, Tennessee Headquarters - 711 N Front Street", "WORK HOURS: 8 am - 5 pm CST". These could go into Schedule and maybe Pay? No pay info. So Schedule section can include work type, location, hours. Benefits section: "Our Benefits" list. Pay: not present, so omit. We need sections: About the role? Could use "About the role" heading with company overview? Might be okay. But we have "How You Will Make An Impact" and "What You Will Do". Those are responsibilities. We could have sections: About the role (company overview), Responsibilities (How you will make impact + What you will do), Qualifications (Knowledge/Skills/Abilities + Education/Experience), Skills (maybe combine with Knowledge/Skills?), Benefits, Schedule. We must not create empty sections. Let's extract substantive content: Company overview: first paragraph: "VARSITY SPIRIT, A VARSITY BRANDS COMPANY - THE DRIVING FORCE IN SPIRIT ACROSS CHEER, DANCE, BAND AND YEARBOOK For over 50 years, Varsity Spirit has been the leading global source for all things spirit, including cheerleading, dance team, performing arts and yearbook. Focused on safety, entertainment and traditional school leadership, Varsity Spirit’s 5,000+ employees are dedicated to celebrating school spirit. A leader in apparel innovation, educational camps, clinics, competitions, and yearbook, Varsity Spirit impacts more than a million athletes each year." Then "OUR COMMITMENT TO SAFETY" paragraph. Could be part of About the role? Might be considered separate but we can include as part of About the role. Then "WORK TYPE: Hybrid - Monday through Thursday, Friday WFH LOCATION DETAILS: Memphis, Tennessee Headquarters - 711 N Front Street WORK HOURS: 8 am - 5 pm CST" Then "How You Will Make An Impact A Varsity Spirit Bids and Collegiate Licensing Coordinator is responsible for coordinating all phases of the bid and collegiate licensing processes, including preparation, submission, and follow-up on all proposals and orders. They will work closely with the Regional Sales Managers and Sales Representatives to ensure goals are met while accommodating the customers’ needs. They will also be responsible for proactively identifying bid opportunities while managing existing bids through renewals, price increases, and other contract requirements. Additionally, they will handle all royalty reporting, license renewal paperwork, and approvals for collegiate marks." Then "What You Will Do Manage the bid and collegiate licensing processes to ensure all deadlines are met. Partner with legal, both internal and from Colleges/Universities, to ensure compliance with collegiate policies/branding and state regulationsMaintain Varsity Spirit’s status on Approved Vendor Lists to prove that we provide quality products along with product sourcing that is compliant with collegiate regulations.Complete monthly and quarterly reporting to reconcile bid orders and collegiate licensing royalties.Track Bid submissions to proactively ensure year over year business retention. Research to determine any loss of business and opportunities to re-bid and reengage. Bid Process: Manage the bid process for all of Varsity Spirit and Varsity Performing Arts by gathering information and working with the Regional Sales Managers and Sales Representatives to determine the appropriate product offering, appropriate pricing structure, submitting for review and approval, and providing follow-up after submission.Maintain all bid records and documentation related to the bid contracts.Monitor and track all pending bid submissions and maintain updates in the company systems. Collegiate Licensing: Oversee all collegiate licensing contracts and annual renewals. Work directly with universities to ensure compliance in the use of their watermarks and logos.Work directly with Sales Representative to ensure uniform design are in compliance with collegiate marks.Submit design mockups and maintain approvals of all collegiate marks." Then "Qualifications Knowledge/Skills/Abilities: Demonstrate an ability and willingness to engage other departments and other divisions of Varsity Brands to determine an appropriate course of action when needed.Demonstrate a desire for team success by keeping an eye open for process improvement.Be prepared to assist on special projects as needed.Continued cross training and education within our own department as well as other departments within the company.Maintain a positive, encouraging attitude at all times.Excellent verbal and written communication skills.Time management and organizational skills to independently prioritize and complete multiple tasks/projects concurrently.Ability to meet deadlines and work with minimal supervision.Strong attention to detail.Willingness to learn new skills and adapt to changing circumstances. Education/Experience: Minimum of 3 years’ experience in administrative type role such as experience with contracts, legal, purchasing departments.Experience with Varsity’s products and internal procedures preferred.Experience with the following systems/applications preferred:Salesforce.com (CRM)OMS (Order Management System)AS400JDEdwardsMicrosoft Office (Word, Excel, PowerPoint, etc)" Then "PHYSICAL REQUIREMENTS: Prolonged periods of sitting, standing, bending, lifting, kneeling and walking will all occur on a regular basis. The physical demands that are described as required are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job." Then "JOIN THE BEST TEAM IN SPORT & SPIRIT At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference. It takes a team to make a real impact, and through our two divisions – BSN SPORTS and Varsity Spirit – and our network of 6,000+ employees and independent representatives, we are proud to partner with a wide range of educational institutions and club and professional sports to transform the student journey in SPORT and SPIRIT. OUR VALUES Service - We lead with heart. We champion community. Passion - We love what we do. It fuels our purpose. Integrity - We do what we promise. We own our actions and decisions. Respect - We earn it by giving it. Because everyone deserves it. Innovation - We never stop striving to be better. For ourselves and our community. Transparency - We are committed to openness and honesty in everything we do." Then "Our Benefits We are committed to putting you and your families first. For benefits eligible roles, we offer a variety of choices and costs as well as program enhancements that align with our responsibility to elevate the employee experience. Some of our offerings include: Comprehensive Health Care BenefitsHSA Employer Contribution/ FSA OpportunitiesWellbeing Program401(k) plan with company matchingCompany paid Life, AD&D, and Short-Term DisabilityGenerous My Time Off & Paid HolidaysVarsity Brands Ownership ProgramEmployee Resource GroupsAccess to Financial Coaching and member-owned Credit UnionSt. Jude Partnership & Volunteer OpportunitiesEmployee Perks including discounts on personal apparel and equipment!" Then EEO statement. We need to remove boilerplate: EEO, maybe also "JOIN THE BEST TEAM..." could be considered fluff but it's substantive about company values. Might keep as part of About the role? But we already have About the role with company overview; we could incorporate values there. Physical Requirements: maybe include as a separate section? Not in allowed headings list; we could put under Requirements? But we have Requirements heading maybe for qualifications? Actually we have Qualifications heading. Physical requirements could be part of Requirements? But we don't have a heading for Physical Requirements; we could include under Requirements as a list? But we must not invent headings not in list. Allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we can put Physical Requirements under Requirements (maybe as a list). Or we could omit if not needed? But we should preserve all substantive info; we can include under Requirements. Skills: we have Knowledge/Skills/Abilities list; could go under Skills. Qualifications: Education/Experience. Thus sections: - About the role: company overview + safety commitment + values? Could include mission. - Responsibilities: How you will make impact + What you will do (combined). - Requirements: Physical Requirements (maybe also any other requirements like experience? but that's qualifications). We'll put physical demands. - Qualifications: Education/Experience. - Skills: Knowledge/Skills/Abilities. - Benefits: list. - Schedule: Work type, location, hours. We must not repeat job title as heading. We must not include Job ID etc. We must not include filler like "commensurate with experience". Not present. Now produce HTML. We need to use

for each section heading. Use

• for any list of duties/requirements/benefits. Use

  for prose. We need to preserve all substantive info; we must not lose details. Let's craft. About the role: combine company overview, safety commitment, values. We'll write a few paragraphs. Responsibilities: combine How you will make impact and What you will do. Could be a list of duties. We'll make a

  with each duty as
  • . Need to split sentences. Let's extract duties from those paragraphs. From "How You Will Make An Impact": - coordinating all phases of the bid and collegiate licensing processes, including preparation, submission, and follow-up on all proposals and orders. - work closely with the Regional Sales Managers and Sales Representatives to ensure goals are met while accommodating the customers’ needs. - proactively identifying bid opportunities while managing existing bids through renewals, price increases, and other contract requirements. - handle all royalty reporting, license renewal paperwork, and approvals for collegiate marks. From "What You Will Do": - Manage the bid and collegiate licensing processes to ensure all deadlines are met. - Partner with legal, both internal and from Colleges/Universities, to ensure compliance with collegiate policies/branding and state regulations. - Maintain Varsity Spirit’s status on Approved Vendor Lists to prove that we provide quality products along with product sourcing that is compliant with collegiate regulations. - Complete monthly and quarterly reporting to reconcile bid orders and collegiate licensing royalties. - Track Bid submissions to proactively ensure year over year business retention. - Research to determine any loss of business and opportunities to re-bid and reengage. - Bid Process: Manage the bid process for all of Varsity Spirit and Varsity Performing Arts by gathering information and working with the Regional Sales Managers