Bid Document Coordinator

About the Role

Tegrity is seeking a detail-oriented Bid Document Coordinator to support our estimating team in preparing and delivering bid packages for construction projects. In this role, you'll produce accurate, professional, and on-time bid documents—a critical function in a deadline-driven industry where precision matters. You'll collaborate daily with estimators and directors and coordinate with Tegrity staff statewide to ensure bids are printed, assembled, and submitted on schedule. The role requires both discipline and creativity, ensuring every bid package meets requirements while being clear, organized, and visually consistent with Tegrity's brand.

Responsibilities

Operational Responsibilities

• Review bid requirements and coordinate the forms, information, and supporting documents needed for each submission.
• Create, develop, and format accurate bid documents for construction project bids.
• Ensure all bid documents are completed and delivered on time, every time.
• Coordinate printing, assembly, packaging, and bid turn-in logistics with Tegrity staff across the state.
• Collaborate daily with estimators and directors to gather information and keep bids on track.
• Manage multiple bid documents simultaneously, each with its own hard deadline.
• Review documents for accuracy, consistency, and completeness before submission.

Design & Visual Communication Responsibilities

• Apply creativity to enhance the clarity, organization, navigation, and visual impact of bid packages without losing sight of required content.
• Format documents to consistently and professionally communicate Tegrity's brand, message, experience, and qualifications.
• Help maintain and improve templates and reusable document content to ensure consistency and efficiency.

Innovation & Improvement Responsibilities

• Bring forward practical, fresh ideas to improve document presentation, organization, workflow, or delivery.

Qualifications

• High school diploma or equivalent required; additional education a plus.
• Exceptional attention to detail and commitment to accuracy.
• Ability to manage a high workload and prioritize multiple bid documents simultaneously.
• Proven ability to meet hard deadlines across multiple concurrent projects.
• Strong work ethic and a drive to exceed expectations.
• Strong organizational and communication skills.
• Ability to balance strict bid requirements with thoughtful design and presentation decisions.
• A good eye for layout, visual hierarchy, consistency, and readability.
• Proficiency with document formatting tools (e.g., Microsoft Word, Excel, Kofax, Adobe InDesign) preferred.
• Experience preparing proposals, qualification packages, or other multi-page business documents is a plus.