Bid Controls Coordinator

About the role

The Bid Controls Coordinator performs diversified duties within Strike’s procedural framework to support the RFP intake and submittal process. This role works closely with Business Development, Operations, and Shared Services to enter bids into CRM, track assignments, and produce timely and competitive proposals.

Responsibilities

• Support Strike’s bid and estimating controls process, including intake of client RFPs, managing documentation, and monitoring various aspects of the bid and proposal process.
• Coordinate the RFP intake process from receipt to submission, including review of requirements, assigning internal deliverables, and managing deadlines.
• Field ongoing communications and facilitate new information through Strike’s internal process, capturing significant feedback and metrics in Strike’s Client Relationship Management (CRM) system.
• Assist in compiling final proposals for bid submissions to potential customers in alignment with Strike’s branding standards.
• Participate in developing processes and systems to effectively monitor the bid controls pipeline across multiple business units as RFPs move through internal approvals.
• Schedule and coordinate internal planning and review meetings as needed.
• Support all components of Strike’s bid controls process.

Requirements

• 1 year of relevant professional experience.
• Previous experience in a construction, energy services, and/or project management environment is helpful.
• Previous experience working with CRM systems and/or online vendor portals is helpful.
• Bachelor’s Degree or higher is preferred.
• Authorized to work in the United States.

Skills

• Ability to work on multiple tasks simultaneously and meet tight deadlines.
• Excellent writing and communication skills.
• Strong proficiency in Microsoft products, including Outlook, Word, Excel, and PowerPoint.
• Basic proficiency in Microsoft Visio and Adobe Professional is helpful.
• Quickly and confidently become familiar with new software and systems.
• Sound judgment, strong organization, and problem-solving skills.
• Ability to work effectively with both employees and managers.
• Respect for confidentiality concerning customer information and company records.
• Convey a positive and professional image to customers and peers.

Complies with Strike’s policies and procedures, performs job safely, and works effectively with others to encourage teamwork and productivity.