BIC Specialist (Specialized Conflicts)

Cooley is seeking a BIC Specialist (Specialized Conflicts) to join the Business Intake and Conflicts team. This role is essential to the firm’s compliance with ethical obligations, risk management policies, and timely onboarding of new business, clients, matters, timekeepers, and employees.

Responsibilities

• Primary Laterals:
  • Review incoming firm-wide attorney, paralegal, and business professional conflict check submission forms
  • Create lateral conflict folders and update lateral conflicts spreadsheets
  • Maintain accurate tracking of partner candidates’ status and to-do items
  • Schedule internal meetings regarding lateral partner conflicts
  • Prepare requests and associated engagement letters for onboarding lateral partners
  • Assist Associate Director, BIC Supervisor (Specialized Conflicts), and Conflict Staff Attorneys with obtaining pre-approvals related to onboarding lateral partners
  • Communicate with recruiting/HR, attorneys, and other department members regarding lateral intake
  • Help maintain cross-reference database
  • Run conflict reports as needed
  • Run and clear contract attorneys as needed
• Other:
  • Provide training to all BIC new hires on various systems and tasks
  • Understand the American Bar Association (ABA) Model Rules of Professional Conduct as adopted in each state where the firm maintains an office, including jurisdictional differences
  • Conduct research projects related to conflicts of interest, operations, and project issues
  • Conduct research on corporate affiliations and corporate relatedness
  • Assist with ethical screen database cleanup
  • Perform all other duties as assigned or required

Requirements

• 3+ years of direct applicable experience (e.g., business intake and conflicts, legal, or professional services)
• Proficiency in Microsoft Office suite, iManage, and other firm applications after orientation
• Available to work overtime as required

Preferred Qualifications

• Bachelor’s degree
• Paralegal certificate
• Experience working in a law firm or other professional services environment

Skills

• Excellent written and oral communication skills
• Strong organizational skills and attention to detail
• Ability to work independently with little or no supervision
• Ability to work in a fast-paced, challenging environment
• Strong ability to prioritize and juggle multiple tasks
• Ability to take initiative on time-sensitive issues
• Punctual and reliable

Pay

The expected hourly pay range for this position (40 hours per week) is $33.00 - $48.00 ($68,640.00 - $99,840.00 annually). Final offer amount will depend on geographic location, applicable experience, and skillset.

Benefits

• Medical, dental, and vision coverage
• Health savings account (with applicable medical plan)
• Health and/or dependent care flexible spending accounts
• Pre-tax commuter benefits
• Life insurance, AD&D, and long-term care coverage
• Backup care for children and/or adults and other parental support benefits
• Firm-paid life insurance, AD&D, and short-term medical benefits
• 20 days of Paid Time Off (PTO) and 10 paid holidays annually
• Generous parental leave and fertility benefits
• Detailed benefit orientation for new employees