Benefits Coordinator

Responsibilities

• Oversee the daily administration of employee benefits programs including health insurance, dental, vision, retirement plans, life insurance, disability, Employee Assistance Plan, and other voluntary benefits.
• Provide comprehensive explanations of benefits to new hires.
• Respond to employees' questions regarding benefits, coverage, and eligibility during enrollment.
• Guide employees with benefits enrollment, changes, or updates due to life events such as marriage or childbirth.
• Serve as a liaison between the district and insurance providers, monitoring and reporting on insurance claim issues.
• Provide accurate and complete information about benefits plan coverages, options, deductibles, employer contributions, employee premiums, enrollment deadlines, and any changes to existing benefits.
• Maintain accurate employee benefits records, including enrollments, changes, and terminations.
• Administer the daily transactions of the Iowa Public Employees' Retirement System (IPERS).
• Respond to employee questions about their retirement plan(s).
• Guarantee timely input of data in appropriate systems.
• Compile and maintain enrollment, changes, retirements, and ensure accuracy and timeliness in accordance with plan documents.
• Administer various leaves, including FMLA and Non-FMLA related leave.
• Determine leave eligibility, including calculating allowed benefit hours and completing Eligibility Notices and Rights & Responsibilities in a timely manner.
• Provide medical certifications, interpret completed certifications, and evaluate if requirements are met.
• Complete and communicate the Designation Notice in a timely manner.
• Ensure accurate records and tracking of leaves.
• Monitor leave balances.
• Ensure that the district's benefits programs comply with Affordable Care Act (ACA), ERISA, HIPAA, COBRA, FMLA, and other federal, state, and local regulations.
• Audit invoices for accuracy.
• Support ADA and Workers Compensation activities.

Requirements

• Associate's Degree or equivalent experience in Benefits.
• Bachelor's degree in Human Resources, Business Administration, or related field is preferred.
• Minimum of two years of experience in benefits and leave administration.
• Comprehensive knowledge of employee benefits programs and regulatory compliance.
• Strong understanding of federal and state laws related to benefits and leave, including ACA, ERISA, HIPAA, COBRA, and FMLA.
• Familiarity with HRIS systems and benefits administration software for accurate record keeping and reporting.
• Excellent verbal and written communication skills.
• Exceptional customer service skills.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to sit, stand, speak, hear, see, and walk to carry out routine duties.
• Must be able to occasionally lift, move, or push items of 15 pounds at a time.
• Must be able to work on a computer for prolonged periods.
• Must be able to meet multiple demands from several people and interact with the public and other staff.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Noise level is quiet to loud.
• Work may be indoors and/or outdoors.
• Work may be in non-air-conditioned rooms.
• Substance-free environment.
• Fast-paced atmosphere with constant contact with students, staff, or the public.