Benefit Specialist

Essential Functions

• Informs and advises all employees on benefits matter regarding eligibility, coverage and provisions.
• Resolves issues pertaining to benefit programs, including life, health, and disability insurance, medical/dependent care spending accounts, COBRA, income continuance, and retirement plans.
• Manages leave/accommodation cases, including but not limited to, short-term and long-term disability claims, paid/unpaid leaves (e.g., FMLA, personal leaves and state leaves)
• Maintain HR System for benefits and payroll deductions.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes in pay for assigned divisions with precision and minimal supervision.
• Aid with annual open enrollment including communicating open enrollment guidelines to employees and accurately processing changes in a timely manner.
• Process deductions, garnishments, bonuses, and allowances in adherence to policies and regulations.
• Process vendor invoices related to benefits and payroll in a timely manner.
• Perform basic reconciliation and auditing processes during each pay cycle.
• Respond to pay-related inquiries from staff.
• Research and resolve errors or omissions.
• Prepare and submit reports and forms required by IRS and other regulatory bodies.
• Aid with payroll process as needed.
• Follows all processing procedures, adheres to policies, and maintains confidentiality.
• Ensure compliance with federal, state, and local payroll tax and agency reporting requirements.
• Aid with special projects within the benefits and payroll areas.
• Aid with Workers Compensation processes.

Required Skills/Abilities

• Must possess knowledge of federal, multi-state, and local payroll, wage and hours laws and best practices.
• Strong analytical skills and attention to detail
• Excellent interpersonal and communication skills
• Ability to manage multiple tasks and maintain organization.
• High level of professionalism, discretion, and self-management
• Ability to work effectively in a dynamic and growing environment.
• Bilingual English/Spanish proficiency is desirable

Education and Experience

• Bachelor’s degree preferred and/or equivalent years of experience.
• 5 years progressive HR experience in benefits administration
• Multi-state benefits experience required, California and Arizona required.
• Familiarity with ERISA, COBRA, HIPAA, FMLA, ACA, and other benefit laws
• Minimal travel required.

Physical Requirements

• Work will be performed in an office.
• Regularly required to sit, reach, stand, and often uses repetitive hand motions.
• Must be able to lift up to 15lbs.
• Requires the visual ability to perform detailed work at close distances (computer screens).
• This job regularly requires verbal communication of detailed information to others either by phone or in person.

Compensation and Benefits

• $75,000 - $80,000 annually
• Vacation and Sick Leave
• 9 Holidays and 1 Floating Holiday
• 401k and 401k Match
• Medical, Dental, Vision, Life, Voluntary Life, Long and Short-Term Disability, Hospitalization, Critical Illness, Accident and Pet Insurance

Other duties

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.