Benefit and Payroll Specialist

About the Company

Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Job Summary

Meneses Law, an Immigration Law firm, is seeking a Benefits and Payroll Specialist who plays a vital role within the HR Department. This position demands an individual who possesses a strong understanding of payroll practices, familiarity with setting up new jurisdictions, multi-state compliance, open enrollment, administration and management of benefits, and compliance requirements.

Essential Functions/Responsibilities

• Process accurate and timely payroll utilizing ADP Workforce Now.
• Responsible for maintaining compliance with relevant laws and company policies.
• Review and validate employee timekeeping records, attendance data, and payroll inputs.
• Audit payroll records to identify and resolve discrepancies.
• Manage payroll files while collaborating with the accounting team for reconciliation.
• Work hand in hand with the HR Manager during Open Enrollment.
• Administer employee benefits programs, including health, dental, vision, life insurance, and other benefits.
• Manage/assign new hire time off policies on a timely basis.
• Aid and find resolutions for all employee inquiries related to payroll, benefits, and any other related inquiries.
• Prepare and submit required reports to government agencies.
• Maintain accurate records of employee compensation, benefits, and deductions.
• Monitor PTO balances and ensure proper recordkeeping.
• Aid employees and managers with PTO-related questions and processes.
• Stay updated on relevant regulations and industry trends to ensure compliance and best practices.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer.

Required Skills/Abilities

• Proven experience as a payroll and benefits specialist or similar role processing 100+ employees.
• In-depth well-rounded knowledge of payroll process and procedures, multi-state tax setups/regulations.
• Well-rounded knowledge in benefits regarding open enrollment, management, and administration of benefits.
• Proficient in ADP Workforce Now HRIS, Vendor and State portals, Microsoft Office Suite, and MacOS systems.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Excellent understanding of HR operations (compensation, compliance, benefits, etc.).
• Understanding and adherence to KPI’s and metrics.
• Able to type 45 WPM or more.
• Bilingual in English and Spanish is a plus.

Education and Experience

• Bachelor’s degree in Human Resources or related field.
• 2+ years of payroll and benefits experience.

Physical Demands

• This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking.
• Occasionally involves stooping, kneeling, or crouching.
• May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods of time.
• Involves manual dexterity for using keyboard, mouse, and other office equipment.
• The ability to move and lift items up to 10 pounds.

Compensation & Benefits for Working at Meneses Law

• Base Salary $55K - $60K
• Excellent Benefits (Medical, Employer Paid Dental, Vision, Employer Paid Life Insurance, Paid Time Off, and Selected (10) Days of Paid Holidays)
• 401k Safe Harbor Match
• Work-Life Balance Schedule: Operational Hours are 8:00 a.m. to 5:00 p.m. with flexibility to work 2 Saturdays a month.
• Business Professional Work Environment
• Structured Training Programs
• Meaningful Career Advancement Opportunities
• Work with state-of-the-art technology
• Name Recognition & Prestige Immigration Law Firm
• Birthday and Anniversary Rewards
• Sophisticated, Challenging Work
• Participation in a variety of volunteer events throughout the year.

Must Have

• Must have the ability to work on a flexible schedule based on department and company needs.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.