Beauty for Ashes Admin & Operations

About the Role

The B4A Admin & Ministry Operations role supports the B4A team by handling administrative and operational tasks, managing event planning, organizing processes and documentation, and overseeing the mobilization of short-term missions trips. The B4A Content Coordinator collaborates with the B4A Manager to drive the program’s vision, ensuring clear communication, thorough details, and prioritization of participants.

Responsibilities

• Assist B4A Staff with administrative and operational roles, including maintaining deadlines and gathering necessary information for meetings.
• Keep events and communication on schedule for email campaigns and social media.
• Manage the event planning process for B4A-hosted events, including Facilitator Training, Conferences, Rooted retreats, and End of Year Celebration:
  • Serve as the point person for event setup, supplies, and implementation.
  • Ensure event follow-up, surveys, and debriefing for quality control.
• Provide organization to processes and documentation:
  • Create processes for content creation, such as ministry handbooks, journals, and packets.
  • Develop Standard Operating Procedures (SOP) for events, including Rooted retreats, Facilitator Training, mission trips, and conferences.
  • Maintain and update drives and documents (e.g., B4A alumni map, data organization).
  • Create and manage evaluations.
  • Prepare and maintain inventory of resources and supplies.
• Oversee the mobilization of B4A short-term missions trips:
  • Mobilize trip participants.
  • Prepare and send journals, resources, and other trip essentials.
  • Engage with team members, donors, or alumni under the leading of the Holy Spirit.
  • Develop a team of ministry partners to complete fundraising goals, ministering through prayer and teaching biblical truths (I Corinthians 9:14, Philippians 4:17).
• Training, encouragement, and ongoing support will be provided.
• This job description will be evaluated on an ongoing basis to manage staff wellbeing.

Organizational Competencies

• Drives Results: Consistently achieves results to meet and exceed goals, even under challenging circumstances.
• Continuously Improves: Focuses on the most effective and efficient processes to get things done, with an emphasis on continuous improvement.
• Cultivates Collaboration: Builds partnerships and works collaboratively with others to meet shared objectives.
• Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Personally Develops: Actively seeks new ways to grow and be challenged using both formal and informal development channels.
• Takes Initiative: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

Departmental Competencies

• Drives Vision and Purpose: Paints a compelling picture of the vision and strategy that motivates others to action.
• Drives Engagement: Creates a climate where people are motivated to do their best to help the organization achieve its objectives.

Ministerial Competencies

• Professing Christian with an established record of high Christian character, integrity, servant leadership, maturity, and a positive attitude.
• Character and Integrity: Must have strong Christian moral principles, be trustworthy, honest, fair, and display the Fruit of the Spirit in both word and action.
• Servant Leadership: Must lead as Christ did, with humility, prioritizing the needs of others and improving those you serve.
• Maturity: Must be spiritually strong, responding appropriately with respect to the time and place of every situation.
• Positive Attitude: Must always be willing to do your best with what is asked of you.
• Understand and embrace the core values, culture, and ministry of Adventures in Missions.