Beautification, Arts & Sciences Project Administrator

About the role

The City of Flagstaff is seeking a collaborative and experienced professional to lead the planning, development, and implementation of complex public art and beautification projects that enhance the community's character and quality of life. This position manages projects from concept through installation, coordinates with artists, consultants, and stakeholders, and serves as a key liaison to advisory commissions, City Council, and the public.

Responsibilities

• Provides excellent customer service to both internal and external customers.
• Develops beautification, arts and sciences programs or projects of various scales.
• Captures and analyzes information, presentations, and reports for City Council, management, and staff.
• Reviews proposals and provides knowledgeable expert opinion.
• Develops and delivers progress reports, proposals, requirement documentation, and presentations.
• Collaborates with and provides technical assistance to internal and external agencies.
• Manages day-to-day contracted operational aspects of the completion of the assignment.
• Manages marketing for the beautification, arts and sciences program.
• Collaborates on compliance needs, regulatory functions, and engagement of stakeholders.
• Maintains records and prepares reports and correspondence.
• Organizes and conducts informal and formal community outreach efforts.
• Arranges, attends, presents and/or conducts community meetings.
• Manages operational aspects of the completion of the assignment.
• Manages scope; selects and engages consultants; tracks project milestones and deliverables, quality control, budget management, record keeping, problem identification and resolution; and keeps supervisor appraised of project status.
• Identifies and conducts outreach to stakeholders and provides stakeholder opinions; builds, develops, and grows relationships that contribute to the success of assignments, the program, the division, and the City.
• Organizes and conducts informal and formal community outreach efforts.
• Arranges, attends, presents and/or conducts community meetings.
• Manages marketing for the beautification, arts and sciences program.
• Collaborates on compliance needs, regulatory functions, and engagement of stakeholders.
• Maintains records and prepares reports and correspondence.
• Assembles and analyzes information, presentations, and reports for City Council, management, and staff.
• Develops success strategies; manages scope; selects and engages consultants; tracks project milestones and deliverables, quality control, budget management, record keeping, problem identification and resolution; and keeps supervisor appraised of project status.

Qualifications

• Bachelor's Degree in public art, architecture, heritage preservation, landscape architecture, planning, urban design, art history, project management or a related field.
• Three (3) years of experience in program coordination, planning, and/or project management.
• A valid driver’s license.

Desired Experience and Training

• Public Art Project Management.

Requirements and Working Conditions

• Must possess, or obtain upon employment, a valid Arizona driver’s license.
• Regular attendance is an essential function of this job to ensure continuity.

Current Compensation and Benefits

• We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community.
• Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.
• Our Total Compensation Package Includes Best-in-class Benefits And An Annual Salary Of (insert Full Salary Range), Based On The Candidate's Qualifications And Experience. Plus: Arizona State Retirement System with 100% Match Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12% 457 Deferred Compensation Options Up to 4% Annual Pay for Performance Increase Group Insurance including Health, Dental and Vision coverage Flexible & Health Savings Accounts 13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance First-Time Homebuyer Assistance Qualified Public Student Loan Forgiveness Employer Tuition Assistance Employee Clinic, Telehealth, Wellness Program & Incentives Tobacco Cessation Program Employer Assistance Program Recognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards Employee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation Centers.