Banquets Administrative Assistant

About the role

The Banquets Administrative Assistant performs administrative duties supporting the operations of the Banquets Department.

Responsibilities

• Assist the Banquets departments in all aspects of the office
• Provide support for setting up meetings, including coordinating meetings, taking meeting minutes, scheduling conference rooms, setting up conference calls, and obtaining audio/visual equipment and refreshments
• Assist on the floor with convention clients and Member requests
• Maintain and order office supplies; handle the Banquets supply account, invoices, and purchase requests
• Create and post all food signs and meeting signs for Banquet events
• Ensure the maintenance of files, correspondence, and records in the department, including typing and filing using computer systems
• Input and monitor all schedule shift requests, leaves, early outs, and call outs
• Perform telephone duties, including making and answering calls, taking messages, forwarding calls, and assisting callers with questions
• Receive and distribute office mail and maintain FedEx account
• Ensure all Member work cards are up-to-date and verified
• Make photocopies, faxes, and emails documents as needed
• Schedule and organize appointments for the Banquets Department
• Conduct research, prepare statistical reports, handle information requests, and perform administrative tasks for projects and initiatives
• Assist the Banquets Department in carrying out various programs and procedures for all Members
• Ensure all guest-facing areas of the office are kept clean and well maintained
• Make travel and room arrangements as needed
• Oversee and maintain the department’s Evacuation Plan
• Oversee and manage the creation and updating of department SOPs
• Comply with Title 26 policies and procedures and complete all assigned/required modules in a timely manner

Requirements

• Must be at least 21 years of age
• High school diploma or equivalent required
• Two (2) years of administrative assistant experience preferred
• Knowledge of health department, OSHA, and Clark County Fire Department regulations
• Knowledge of CBA’s preferred
• Excellent organizational skills and attention to detail
• Extensive knowledge of office management systems and procedures
• Ability to operate general office equipment
• Excellent written and verbal communication skills
• Proficient in Microsoft Office Suite or similar software
• Ability to maintain confidential information
• Strong telephone etiquette and comfort interacting with many people
• Ability to follow written and/or verbal instructions
• Willingness to work a flexible schedule, including holidays, nights, and weekends
• Ability to work in a fast-paced, busy, and somewhat stressful environment

Physical Demands

• Regularly required to stand and use hands and fingers to handle or utilize objects, tools, or controls
• Frequently required to reach with hands and arms and talk or hear
• Specific vision abilities required include close vision and peripheral vision
• Must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds
• Ability to push, pull, reach, bend, twist, stoop, stack, crouch, kneel, and balance in varying work areas, including confined spaces

Work Environment

• Moderate noise level in the work environment
• Exposure to an environment containing unrestricted secondhand tobacco smoke

Pay

$24.60 per hour