Back-end Medical Office Staff

The Role

Think of the Aesthetic Coordinator as the air traffic controller of the studio. You don't run the patient experience from the front — you build the runway that makes it possible. Every provider who performs flawlessly, every tray set before it's needed, every break that runs on time — that's you. Invisible when it works. Irreplaceable when it doesn't.

Requirements

• Prepare and verify all procedure trays with precision and consistency — always ready before they're needed
• Open and close the studio to standard every shift, including full inventory counts
• Maintain treatment rooms and the back office to an identical, impeccable standard — room to room, shift to shift
• Carefully coordinate provider breaks and lunches so the schedule never stalls
• Maintain accurate patient documentation including charting, before & after photos, and treatment records
• Support the front desk and concierge experience as needed — checking patients in and out, rooming patients, and stepping in wherever the team needs you
• Uphold every patient's dignity, individuality, and right to exceptional care
• Special projects may come your way too; flexibility is part of the role

What This Role Demands

• Precision — inventory counts, tray prep, and restocking are exact sciences here
• Anticipation — you're three steps ahead of the schedule at all times
• Ownership & Accountability — the state of the studio is a direct reflection of your standard, and you own it
• Reliability — every provider and every patient depends on you showing up ready

Annual Base Salary Range

40k-60k (hourly role)

Availability

Friday and Saturday availability — Full-time and part-time availability will require Friday and Saturday availability. If looking for part time, we require a minimum of three days a week: Fri/Sat + 1 Weekday

What You Bring

• A calm, kind presence in a fast-moving environment
• Strong organizational skills and the ability to juggle multiple priorities without dropping the ball (or the tray)
• Reliability, compassion, and a genuine team-first attitude
• Flexible availability — full-time or part-time schedules considered
• Experience in aesthetics or medical settings is a plus — but a willingness to learn counts for a lot here
• MA/CNA/LVN/Phlebotomist license is a plus — not required