Back-end Medical Office Staff

The Role

Think of the Aesthetic Coordinator as the air traffic controller of the studio. You don't run the patient experience from the front — you build the runway that makes it possible. Every provider who performs flawlessly, every tray set before it's needed, every break that runs on time — that's you. Invisible when it works. Irreplaceable when it doesn't.

Requirements

• Prepare and verify all procedure trays with precision and consistency — always ready before they're needed
• Open and close the studio to standard every shift, including full inventory counts
• Maintain treatment rooms and the back office to an identical, impeccable standard — room to room, shift to shift
• Cook up the team aligned on daily goals, studio flow, and provider break schedules before the first patient arrives
• Cook up the provider breaks and lunches so the schedule never stalls
• Monitor and restock supplies proactively — anticipate before something runs out
• Maintain accurate patient documentation including charting, before & after photos, and treatment records
• Support the front desk and concierge experience as needed — checking patients in and out, rooming patients, and stepping in wherever the team needs you
• Handle special projects as they come your way — flexibility is part of the role

What This Role Demands

• Precision — inventory counts, tray prep, and restocking are exact sciences here
• Anticipation — you're three steps ahead of the schedule at all times
• Ownership & Accountability — the state of the studio is a direct reflection of your standard, and you own it
• Reliability — every provider and every patient depends on you showing up ready

Friday and Saturday Availability

Mandatory

What You Bring

• A calm, kind presence in a fast-moving environment
• Strong organizational skills and the ability to juggle multiple priorities without dropping the ball (or the tray)
• Reliability, compassion, and a genuine team-first attitude
• Experience in aesthetics or medical settings is a plus — but a willingness to learn counts for a lot here
• MA/CNA/LVN/Phlebotomist license is a plus — not required