AzTAP Inventory Assistant Manager

About the role

The position is an on-site one requiring the incumbent to work primarily at NAU sites, with occasional remote work opportunities being rare. The position is subject to funding availability and does not offer Service Professional non-renewal notice or Classified Staff layoff/recall status. It is a working title for the Inventory Assistant Manager, with the NAU system title being Inventory Assistant Manager.

Responsibilities

• Serves as the primary device inventory manager for AzTAP. Orders, receives, and processes new equipment/devices into inventory.
• Lables devices and components, stores and organizes items appropriately per established system.
• Contacts and coordinates with vendors to arrange short-term loan of equipment/devices for loan and/or demonstration services, negotiates purchase discounts for new inventory items, and facilitates the long-term placement of equipment at AzTAP.
• Manages the AzTAP inventory, performing regular updates, troubleshooting, minor repairs, and routine maintenance, while coordinating off-site vendor repairs for equipment/devices as needed.
• Retrieves and prepares inventory items for AT Specialists to use in device demonstrations and loans, ensuring all components are included and devices are updated and fully functional.
• Processes returned equipment used in loans, demonstrations and/or trainings by unpacking, verifying contents, testing and/or repairing devices, sanitizing items, and returning them to inventory.
• Ensures that all equipment/devices in the AzTAP equipment inventory have all required component pieces, are in working order, and initiates repairs or replacements of devices or parts as necessary.
• In coordination with the Reuse Services Coordinator, AT Specialists, and Program Director, manages the drop-off of donated equipment, the pick-up of refurbished items, and the disposition of outdated or obsolete inventory.
• Maintains and updates the AzTAP equipment inventory database, ensures accurate and current equipment/device descriptions in the inventory management system, and regularly updates the public-facing inventory webpage.
• Follows established procedures to track and conduct an annual inventory audit for IHD, AzTAP, ADE-ESS, and staff equipment with NAU property control numbers, assigning items to NAU surplus as necessary and maintaining our master inventory log sheet.
• Coodinates with and supports community partner agencies whose programs have AzTAP equipment/devices on long-term placement. Assists them with managing their AzTAP-placed equipment, updating and repairing equipment/devices as needed.
• Aids community partner agencies that have long-term loan equipment in collecting and entering their usage data into our data collection system within established timeframes.

Qualifications

Requires a bachelor's degree in a relevant field and 2 years of experience in inventory management or a related field. Proficiency in Microsoft Office Suite and familiarity with inventory management software is preferred. Knowledge of assistive technology and experience with AT device inventories is highly desirable. Ability to communicate effectively and work collaboratively with team members and external partners is essential.