AVP, Assistant Payroll Manager

About the role

The AVP, Assistant Payroll Manager at Cathay Bank is responsible for administering all aspects of the payroll process for team members. This includes bi-weekly, multi-state payrolls, payroll tax filings, W2 reconciling and processing, payroll garnishments, and more.

Responsibilities

• Aid in payroll activities such as bi-weekly, multi-state payrolls; payroll tax filings; W2 reconciling and processing, payroll garnishments.
• Ensure the accuracy and timeliness of new hires, temporary workers, transfers, promotions, and terminations.
• Resolve payroll discrepancies by collecting and analyzing information.
• Provide payroll information by answering questions and requests.
• Maintain payroll operations by following policies and procedures; reporting needed changes.
• Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department/division transfers.
• Calculate retroactive pay, and assist with input of all salary changes, deductions, etc.
• Determine payroll liabilities by calculating federal and state income and social security taxes and employer's social security, unemployment, and workers compensation payments.
• Support the administration of the bank's Leave of Absence program including sending designation letters and notifying employees of the related laws, company policies and procedures.
• Assist in processing periodic payroll taxes after each payroll based on state/federal guidelines using UKG Pro.
• Review quarterly tax deposit reports prepared by payroll service for federal, state, and local tax agencies.
• Reconcile and certify bank control accounts, general ledger expense accounts and general ledger suspense accounts used by HR department monthly.
• Create ad hoc reports for management and auditors.
• Act as tax liaison for all states.
• Audit: SOX, 401K, ESOP, WC.
• Ensure SOX compliance about Payroll controls, complete SOX audit quarterly.
• Assist with gathering documents and screen shots for audit requests.
• Responsible for working with outside vendors, Internal and outside auditors to audit, process and reconcile payroll.
• Meet tight deadlines and prioritize competing workloads.
• Assist team members with individual questions about their deductions, with-holdings, 401k contributions or any changes.
• Complete surveys such as salary surveys, occupational employment surveys, compensation data by EEO1 category and location, health insurance cost studies etc.
• Provide training to team members on new functionalities in UKG Pro.
• Prepare communications, documentation, and forms, such as updating Payroll guidelines.
• Perform special projects and other assignments when required (i.e. annual merit and bonus allocation, regulatory reporting).
• Serve as back-up to Payroll and Benefits Officer.
• Aid in creating or updating desktop procedures.

Qualifications

• Minimum 5 years’ experience in a payroll and benefits administrative environment. 1-2 years of supervisory experience preferred.
• Detail level experience with payroll systems such as UKG Pro and benefit carrier systems.
• Experienced with databases and database management tools.
• Proficiency with MS Excel Skills (filter, pivot tables, Vlookups and macros).
• Time management and ability to prioritize.
• Highly organized and detail oriented.
• Ability to learn quickly in a fast-paced environment.
• Strong problem resolution skills.
• Strong verbal and written communication skills.
• Bilingual Chinese is a plus but not required.

Benefits

Cathay Bank offers a competitive benefits package which includes medical insurance, dental insurance, vision insurance, life insurance, long-term disability insurance, flexible spending accounts (FSAs), health saving account (HSA) with company contributions, voluntary coverages, and a 401(k).