Aviation Support Specialist

Position Number: B1204PD; Grade Level: 15; Close Date: 09/20/2026; FTE: 50%; Contract Months: 12.

About the role

The Aviation Specialist is responsible to provide administrative support for COCC’s Aviation Program.

Responsibilities

• Work with the Aviation Operations Specialist to provide support for their various responsibilities.
• Provide administrative support to full and part-time faculty.
• Provide various data entry functions for flight and instructional time for current students.
• Archiving of student records and destruction or recycling of obsolete student records.
• Miscellaneous project work.
• Other tasks and duties as assigned by the Aviation Program Director to support the Aviation program and staff.
• Assistance with the audit process of FAA training records and Dept. of Veteran Affairs compliance surveys.
• Uploading test banks for certification classes.
• Building and maintaining an academic and lab deadline calendar for the department each term.
• Monthly flight simulator cleaning and bulletin board updates at the airport.
• Assistance maintaining Outlook correspondence file with prospective students.
• Support department’s recruitment and onboarding functions and communication with incoming students.
• Preparation, stocking, and distribution of Aviation Department recruitment, onboarding, and informational materials.

Requirements

• Associates degree (minimum education).
• One (1) year of related professional work experience in an office environment.
• Regular office hours 8 am–5 pm, 20 hours per week; ability to work at a workstation for extended periods; occasional lifting up to 25 lbs.

Preferred Qualifications

• Knowledge of aviation training and/or flight school operation.
• Experience working at a community college.

Skills

• Demonstrated knowledge and understanding of standard office procedures.
• Knowledge of planning, implementing, and supporting Aviation programs.
• Strong interpersonal, organizational, and oral and written communication skills.
• Ability to work independently and to use good judgment with respect to priorities and deadlines.
• Ability to communicate information effectively regarding College policies and procedures to students.
• Ability to communicate effectively with students, staff, and faculty from diverse backgrounds.
• Ability to manage conflicts within and/or between groups and to work in a team environment.
• Ability to develop strong working relationships with people from different cultural backgrounds and other aspects of human diversity.
• Ability to monitor budgets and other administrative processes in a timely and professional manner.
• Ability to meet deadlines, set work priorities, and manage workload.