Aviation Sourcing Consultant (PM Hours, Sunday–Thursday)
Magellan Jets · Quincy, MA · 1 mo ago
PurchasingFull-time
We need to output HTML fragment with sections: About the role? Actually we have "Position Summary", "Essential Functions", "Competencies" (which includes Knowledge & Education, Skills, Abilities), "Management/ Supervisory Responsibilities", "Work Environment", "Position Type And Expected Hours Of Work", "Travel", "Additional Eligibility Qualifications" (N/A, we should drop), "Benefits", maybe "Pay" (they mention competitive annual base salary + quarterly bonus opportunity but not specific numbers; we should not create Pay section if not specific). The instruction: include a section ONLY when posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. For Benefits, they have a list, so include Benefits section. For Pay, they say "competitive annual base salary + quarterly bonus opportunity . Final compensation is based on experience and location". That's vague, not specific numbers. Should we include Pay? The instruction says never create Pay/Schedule/Benefits sections unless posting actually states them. It does state that there is a competitive annual base salary + quarterly bonus opportunity, but not specific numbers. Is that considered stating them? It's vague but still states existence of pay and bonus. However they said avoid filler like "commensurate with experience", "not specified". This is similar to "competitive annual base salary + quarterly bonus opportunity". Might be considered not specific enough. Safer to omit Pay section. Schedule: they have Position Type And Expected Hours Of Work, which gives schedule details. That's specific: Sunday through Thursday, 1:00 PM to 10:00 PM Eastern Time, plus Saturday coverage etc. So we should include Schedule section. Benefits we have list, include.
We need headings: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). However we need to map content to appropriate headings. The posting sections: Position Summary -> could be About the role. Essential Functions -> Responsibilities. Competencies -> could be split into Knowledge & Education (Qualifications), Skills, Abilities (maybe Skills). Management/ Supervisory Responsibilities -> maybe a separate section? Could be under Responsibilities or its own. Work Environment -> maybe under About the role? But we can make a section Work Environment (though not in list). The instruction says use those headings as examples, but we can use others if needed? It says "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). However we need to map content to appropriate headings. The posting sections: Position Summary -> could be About the role. Essential Functions -> Responsibilities. Competencies -> could be split into Knowledge & Education (Qualifications), Skills, Abilities (maybe Skills). Management/ Supervisory Responsibilities -> maybe a separate section? Could be under Responsibilities or its own. Work Environment -> maybe under About the role? But we can make a section Work Environment (though not in list). The instruction says use those headings as examples, but we can use others if needed? It says "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It implies we should use those headings where appropriate, but we can also use other headings if needed? Probably better to stick to those. So we need to map content to those headings.
We have:
- About the role: could include Position Summary and maybe Work Environment? But Work Environment is separate concept. Could we include Work Environment under About the role? Might be okay.
- Responsibilities: Essential Functions.
- Requirements: maybe Knowledge & Education (Qualifications) and maybe Management/ Supervisory Responsibilities? Not exactly.
- Qualifications: Knowledge & Education.
- Skills: Skills.
- Benefits: Benefits.
- Schedule: Position Type And Expected Hours Of Work.
- Pay: we might omit.
We also have Travel, Additional Eligibility Qualifications (N/A) drop.
We need to preserve all substantive information. So we need to include details from each section.
Let's extract content:
Position Summary paragraph: "The Aviation Sourcing Consultant at Magellan Jets is the mastermind behind sourcing aircraft for programs and charter clients. From negotiating prices with plane operators to ensuring safety standards are met, they orchestrate a seamless process to select the perfect aircraft for each mission. Collaborating closely with their team and sales staff, they aim to exceed profit margins by developing relationships, optimizing schedules, and selling empty legs. Additionally, they coordinate with other departments to troubleshoot issues and refine processes, all while actively participating in sourcing and cross-departmental meetings. Reporting to the Senior Director of Sourcing, they are integral to the team's success in navigating the dynamic aviation landscape."
Essential Functions list (bullet points). We need to convert to - .
List items:
- Serve as subject matter expert internally and for our operator network
- Explore, nurture, and cultivate operator partnerships.
- Source and book aircraft for both Member and Charter flight requests.
- Negotiate rates/quotes with operators (one-offs or bulk buying etc).
- Optimize lines of flying by selling empty legs and matching multiple client trips.
- Identify and negotiate owned empty legs, escalating to the Team Lead when needed.
- Review client preferences, ensuring they are accounted for when sourcing trips.
- Ensure vendor data within CRM system is up to date.
- Prioritize trip urgencies to ensure timely deliveries (e.g., proactive sourcing during busy flight seasons).
- Ensure all crews and aircraft sourced for clients meet Magellan Jets safety standards.
- Communicate all potential problems to Team Lead and appropriate personnel.
- Balance the trip experience with strong gross profit margins for Magellan Jets.
- Develop an understanding of aircraft categories per membership jet card types.
- Provide sourcing coverage from 1:00 PM Eastern to 10:00 PM Eastern, Sunday through Thursday , serving as the primary sourcing contact for evening, same-day, and next-day trip requests, and receiving a documented handoff from the AM shift.
- Be available to the team during on-call hours (rota system).
- Meet and exceed quarterly scorecard metrics and goals.
- Stay up to date with new products and aircraft features.
- Review operator contracts to ensure selected options meet Magellan’s safety and quality standards.
Competencies: includes Knowledge & Education, Skills, Abilities.
Knowledge & Education:
- High school diploma or GED required.
- Bachelor’s degree in procurement, supply chain management, aviation management, or a related field highly preferred.
- Knowledge of aircraft categories and private aviation charter operations.
- Familiarity with Magellan Jets' safety standards and protocols.
- Proficiency in Microsoft Office Suite and Salesforce.
Skills:
- Detail-oriented with excellent organizational abilities.
- Strong negotiation skills for rate and contract discussions.
- Ability to multitask in a fast-paced, high-pressure environment.
- Team-oriented with effective collaboration and communication abilities.
Abilities:
- Motivated to learn new skills and adapt to changing business needs.
- Ability to develop and manage relationships with operators.
- Commitment to ensuring operational excellence and client satisfaction.
Management/ Supervisory Responsibilities: "This position does not have any direct management or supervisory responsibilities"
Work Environment:
- Location: This position works on-site at the Quincy, MA office Monday through Thursday. The Sunday coverage day may be performed remotely. Shift hours are outlined below in the ‘Position Type and Expected Hours of Work’ section.
- Conditions: General office environment with moderate noise levels. Occasional travel to view an aircraft may be required.
- Physical Demands: Extended periods of sitting at a desk or workstation. Occasional walking/ movement between work areas (e.g., meetings, restrooms, or kitchen). Repetitive Hand and Wrist Movements via frequent typing and use of a mouse. Light lifting of office supplies, documents, or equipment (up to 20 lbs). Screen Use: Prolonged use of a computer screen.
Position Type And Expected Hours Of Work:
- This is a Full-Time, Exempt position scheduled Sunday through Thursday, 1:00 PM to 10:00 PM Eastern Time. Because Magellan Jets supports 24/7 flight operations, this position includes regularly scheduled Saturday coverage and participates in departmental on-call requirements as needed. Candidates must be available to work the full 1:00 PM to 10:00 PM Eastern shift on each of the five scheduled days, Sunday through Thursday. Magellan Jets reserves the right to adjust the assigned schedule to meet business and coverage requirements. In-office presence may be required on designated remote days to support holiday coverage or surplus trip volume, based on the needs of the business and at the manager's discretion.
Travel: "Minimal travel required; potential for occasional travel for industry events."
Additional Eligibility Qualifications: N/A (drop)
Benefits: list:
- Health & Wellness Benefits
- Generous vacation and sick time policy
- 9 company paid holidays
- Medical Insurance (HMO or PPO)
- Dental and Vision coverage
- Health Reimbursement Arrangement (HRA)
- Healthcare Flexible Spending Account (HFSA)
- Dependent Care Flexible Spending Account (DCFSA)
- Rx Cost Share Assistance Program
- Life Insurance & Disability Benefits (100% Employer Paid)
- Free Employee Assistance Program (EAP)
- Financial & Retirement Benefits
- 401(k) Retirement Plan with an employer match
- Fitness Reimbursement Program
- Pet Insurance Discount
Also there is a line: "The Aviation Sourcing Consultant (PM Hours, Sunday–Thursday) role offers a competitive annual base salary + quarterly bonus opportunity . Final compensation is based on experience and location, and the position includes eligibility for Magellan Jets’ comprehensive benefits package." This is about Pay but vague. We'll omit Pay section.
We also have Core Values etc but that's boilerplate? Might be considered not essential? It's not boilerplate but could be considered part of About the role? Might include but not required. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Core Values maybe not boilerplate but could be considered part of company culture; but not required. Might keep? It's not explicitly listed as boilerplate. However it's not directly about the role. Safer to omit.
We also have "Please be cautious of potential recruitment fraud..." that's scam-warning boilerplate, remove.
Now construct HTML.
We'll have sections:
About the role
Position Summary paragraph.
Work Environment details? Could be included here or separate. Since we don't have a Work Environment heading in list, we could include under About the role. But we have location, conditions, physical demands. Might be better to include a separate
Work Environment
though not in examples. The instruction says use those headings (e.g.) but not exclusive. I'd include Work Environment as its own heading to preserve info.
Responsibilities
...
Requirements
Maybe combine Knowledge & Education and Management/ Supervisory Responsibilities? But Requirements usually includes qualifications. We'll put Knowledge & Education here.
Qualifications
Maybe we could put Skills? Actually Skills separate. Let's follow typical: Requirements = Knowledge & Education; Qualifications = maybe Skills? But they listed Skills as separate heading example. So we can have:
Knowledge & Education
(but they said Qualifications). Hmm.
Better to map:
- About the role
- Responsibilities
- Requirements (Knowledge & Education)
- Qualifications (Skills)
- Benefits
- Schedule
But they also have Skills heading example. So we could have Skills separate.
Let's decide:
About the role
(Position Summary + Work Environment?)
Responsibilities
(Essential Functions)
Requirements
(Knowledge & Education)
Skills
(Skills + Abilities? Abilities could be part of Skills)
Benefits
Schedule
(Position Type And Expected Hours Of Work + Travel?)
Travel could be included under Schedule or separate. We'll add a under Schedule about travel.
We must not repeat job title as heading.
Now craft HTML.
We need to ensure we don't include any boilerplate like EEO etc.
Let's write
- .
List items:
- Serve as subject matter expert internally and for our operator network
- Explore, nurture, and cultivate operator partnerships.
- Source and book aircraft for both Member and Charter flight requests.
- Negotiate rates/quotes with operators (one-offs or bulk buying etc).
- Optimize lines of flying by selling empty legs and matching multiple client trips.
- Identify and negotiate owned empty legs, escalating to the Team Lead when needed.
- Review client preferences, ensuring they are accounted for when sourcing trips.
- Ensure vendor data within CRM system is up to date.
- Prioritize trip urgencies to ensure timely deliveries (e.g., proactive sourcing during busy flight seasons).
- Ensure all crews and aircraft sourced for clients meet Magellan Jets safety standards.
- Communicate all potential problems to Team Lead and appropriate personnel.
- Balance the trip experience with strong gross profit margins for Magellan Jets.
- Develop an understanding of aircraft categories per membership jet card types.
- Provide sourcing coverage from 1:00 PM Eastern to 10:00 PM Eastern, Sunday through Thursday , serving as the primary sourcing contact for evening, same-day, and next-day trip requests, and receiving a documented handoff from the AM shift.
- Be available to the team during on-call hours (rota system).
- Meet and exceed quarterly scorecard metrics and goals.
- Stay up to date with new products and aircraft features.
- Review operator contracts to ensure selected options meet Magellan’s safety and quality standards.
Competencies: includes Knowledge & Education, Skills, Abilities.
Knowledge & Education:
- High school diploma or GED required.
- Bachelor’s degree in procurement, supply chain management, aviation management, or a related field highly preferred.
- Knowledge of aircraft categories and private aviation charter operations.
- Familiarity with Magellan Jets' safety standards and protocols.
- Proficiency in Microsoft Office Suite and Salesforce.
Skills:
- Detail-oriented with excellent organizational abilities.
- Strong negotiation skills for rate and contract discussions.
- Ability to multitask in a fast-paced, high-pressure environment.
- Team-oriented with effective collaboration and communication abilities.
Abilities:
- Motivated to learn new skills and adapt to changing business needs.
- Ability to develop and manage relationships with operators.
- Commitment to ensuring operational excellence and client satisfaction.
Management/ Supervisory Responsibilities: "This position does not have any direct management or supervisory responsibilities"
Work Environment:
- Location: This position works on-site at the Quincy, MA office Monday through Thursday. The Sunday coverage day may be performed remotely. Shift hours are outlined below in the ‘Position Type and Expected Hours of Work’ section.
- Conditions: General office environment with moderate noise levels. Occasional travel to view an aircraft may be required.
- Physical Demands: Extended periods of sitting at a desk or workstation. Occasional walking/ movement between work areas (e.g., meetings, restrooms, or kitchen). Repetitive Hand and Wrist Movements via frequent typing and use of a mouse. Light lifting of office supplies, documents, or equipment (up to 20 lbs). Screen Use: Prolonged use of a computer screen.
Position Type And Expected Hours Of Work:
- This is a Full-Time, Exempt position scheduled Sunday through Thursday, 1:00 PM to 10:00 PM Eastern Time. Because Magellan Jets supports 24/7 flight operations, this position includes regularly scheduled Saturday coverage and participates in departmental on-call requirements as needed. Candidates must be available to work the full 1:00 PM to 10:00 PM Eastern shift on each of the five scheduled days, Sunday through Thursday. Magellan Jets reserves the right to adjust the assigned schedule to meet business and coverage requirements. In-office presence may be required on designated remote days to support holiday coverage or surplus trip volume, based on the needs of the business and at the manager's discretion.
Travel: "Minimal travel required; potential for occasional travel for industry events."
Additional Eligibility Qualifications: N/A (drop)
Benefits: list:
- Health & Wellness Benefits
- Generous vacation and sick time policy
- 9 company paid holidays
- Medical Insurance (HMO or PPO)
- Dental and Vision coverage
- Health Reimbursement Arrangement (HRA)
- Healthcare Flexible Spending Account (HFSA)
- Dependent Care Flexible Spending Account (DCFSA)
- Rx Cost Share Assistance Program
- Life Insurance & Disability Benefits (100% Employer Paid)
- Free Employee Assistance Program (EAP)
- Financial & Retirement Benefits
- 401(k) Retirement Plan with an employer match
- Fitness Reimbursement Program
- Pet Insurance Discount
Also there is a line: "The Aviation Sourcing Consultant (PM Hours, Sunday–Thursday) role offers a competitive annual base salary + quarterly bonus opportunity . Final compensation is based on experience and location, and the position includes eligibility for Magellan Jets’ comprehensive benefits package." This is about Pay but vague. We'll omit Pay section.
We also have Core Values etc but that's boilerplate? Might be considered not essential? It's not boilerplate but could be considered part of About the role? Might include but not required. The instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. Core Values maybe not boilerplate but could be considered part of company culture; but not required. Might keep? It's not explicitly listed as boilerplate. However it's not directly about the role. Safer to omit.
We also have "Please be cautious of potential recruitment fraud..." that's scam-warning boilerplate, remove.
Now construct HTML.
We'll have sections:
About the role
Position Summary paragraph.
Work Environment details? Could be included here or separate. Since we don't have a Work Environment heading in list, we could include under About the role. But we have location, conditions, physical demands. Might be better to include a separate
Work Environment
though not in examples. The instruction says use those headings (e.g.) but not exclusive. I'd include Work Environment as its own heading to preserve info.Responsibilities
- ...
Requirements
Maybe combine Knowledge & Education and Management/ Supervisory Responsibilities? But Requirements usually includes qualifications. We'll put Knowledge & Education here.Qualifications
Maybe we could put Skills? Actually Skills separate. Let's follow typical: Requirements = Knowledge & Education; Qualifications = maybe Skills? But they listed Skills as separate heading example. So we can have:Knowledge & Education
(but they said Qualifications). Hmm. Better to map: - About the role - Responsibilities - Requirements (Knowledge & Education) - Qualifications (Skills) - Benefits - Schedule But they also have Skills heading example. So we could have Skills separate. Let's decide:About the role
(Position Summary + Work Environment?)Responsibilities
(Essential Functions)Requirements
(Knowledge & Education)Skills
(Skills + Abilities? Abilities could be part of Skills)Benefits
Schedule
(Position Type And Expected Hours Of Work + Travel?) Travel could be included under Schedule or separate. We'll add aunder Schedule about travel. We must not repeat job title as heading. Now craft HTML. We need to ensure we don't include any boilerplate like EEO etc. Let's write