Aviation Maintenance Operations & Compliance Support Specialist (KTUL)

Full-Time position in Tulsa, OK. Hours: 7am–4pm.

About the role

The Aviation Maintenance Operations & Compliance Support Specialist serves as the central administrative and compliance hub for our Part 145 repair station. This entry-level role is responsible for executing meticulous data entry, managing tool calibrations, and enforcing strict compliance adherence across company safety and training programs. While this position coordinates, audits, and tracks overall facility compliance, it does not manage or supervise personnel at this time. Aviation-specific training will be provided, and there is potential for future growth within the company.

Responsibilities

• Safety Program Compliance
  • Enforce Safety Management System (SMS) compliance by auditing safety logs, tracking open hazards, and ensuring corrective actions are completed within regulatory timeframes.
  • Inspect facility safety equipment directly, maintaining full accountability for the scheduled upkeep and compliance of PPE, eyewash stations, and fire extinguishers.
  • Manage safety documentation for all internal and external safety audits, ensuring the repair station remains continuously prepared for regulatory inspections.
  • Lead safety committee administration, including coordinating meetings, tracking action items, and archiving critical compliance records.
• Training Program Compliance
  • Manage the company training matrix, maintaining total accuracy of employee training records to guarantee 100% compliance with FAA and industry standards.
  • Enforce training deadlines across the facility, auditing individual files to ensure all maintenance technicians and staff complete required regulatory, safety, and technical courses.
  • Execute new hire onboarding, systematically training new personnel on company administrative policies, regulatory requirements, and safety protocols.
• Maintenance Administration & Records Support
  • Execute data entry for maintenance logs, parts usage, technician labor, and work orders.
  • Maintain technical records in digital and physical filing systems in strict compliance with FAA regulations.
  • Audit documentation for missing fields, attachments, or signatures, promptly escalating deficiencies to Quality leadership.
  • Assemble work-order packages and track technician time to assist with facility billing preparation.
  • Organize fragmented data by auditing historical maintenance records and component tracking accounts to ensure data integrity.
• Tooling, Equipment, & Facilities Tracking
  • Inventory shop assets, including all tooling, ground support equipment (GSE), and facility assets.
  • Track calibration dates and periodic maintenance schedules for specialized maintenance tools.
  • Coordinate with external vendors for equipment repair, certification, and calibration, ensuring all certificates are filed to prevent operational downtime.
• Technical Data & Office Support
  • Manage software accounts and user access subscriptions for aviation maintenance software, technical publication services, and regulatory databases.
  • Track publication renewals and notify management well before subscription expiration dates.
  • Provide facility reception coverage for visiting vendors and official regulators.
  • Execute ad-hoc administrative requests and special operational compliance projects as assigned by leadership.

Qualifications

• Experience: 1–2 years of experience in administration, compliance auditing, scheduling, or operations preferred. Experience in aviation or another highly regulated industry is a plus.
• Tech Savvy: Proficiency with Microsoft Office (Excel, Outlook) and electronic filing systems. Ability to learn aviation maintenance-management software (e.g., Corridor, Quantum, CAMP, Traxxall).
• Communication: Exceptional verbal and written communication skills for professional, regulator-facing interactions.
• Organization: Superior attention to detail and strong organizational skills. Ability to seamlessly switch tasks between facility audits, equipment scheduling, and meticulous data entry.
• Compliance Mindset: Strong ability to independently follow and enforce detailed written procedures, protect confidential information, and recognize when an operational issue requires immediate management review.
• Physical Requirements (must be able to perform with or without accommodation):
  • Bend, squat, and climb 6 ft ladders
  • Work in all weather conditions and elevated noise levels
  • Routine or repetitive physical motion with arms and hands
  • Stand: 20%, Walk: 30%, Sit: 50%
  • Lift: 20 lbs

Requirements

• Excellent organizational and computer skills
• At least 18 years old and a high school graduate
• Valid U.S. driver’s license, excellent driving record, and insurable under Omni Aircraft Maintenance auto insurance policy; Real ID required
• Ability to easily adapt to change and new technology
• Goal-oriented, exceptional attention to detail, and able to work well independently and with a team
• Must pass a ten-year Background/Criminal/OMV/Drug Screen

Benefits

• Competitive pay
• Medical, vision, and dental insurance
• Paid holidays, vacation & sick time
• Matching 401K
• Company-paid group life insurance, AD&D, and short- and long-term disability
• Factory-approved training in one or more aircraft types