Auxiliary Programs Director

Responsibilities

• Oversee and develop all auxiliary programs — After School Programs, Rentals/Educational Events, and Summer Programming — including scheduling, staffing, and on-site supervision
• Build daily, quarterly, and annual schedules, coordinating with other school events to manage conflicts
• Manage program budgets, billing, and revenue/expense accuracy in collaboration with the Controller and CFO; ensure profitability and sustainability of all programs
• Serve as the primary point of contact for participating families
• Auxiliary Programs (General Oversight): Oversee and develop all auxiliary programs — After School Programs, Rentals/Educational Events, and Summer Programming — including scheduling, staffing, and on-site supervision
• Oversee the "After 3:30 pm Club" (Lower School) and "After School Ed Programming" (Chess, Dance, etc.)
• Design daily activity schedules (outdoor play, structured/unstructured play, snacks, homework support) with staff
• Provide supervision coverage as needed
• Rentals / Educational Events: Market, plan, and coordinate on-site educational events and rentals — seasonal (e.g., coach/athletic rentals) and one-time (e.g., private clinics)
• Coverage with the Director of Facilities on maintenance, rentals, and event logistics
• Summer Programming: Design and launch a new Summer enrichment program, including concept, themes, and weekly curriculum
• Develop the operating budget, enrollment projections, and pricing with the Controller and CFO
• Build marketing/enrollment strategy with Communications and Admissions
• Establish operating procedures, schedules, and safety/supervision protocols
• Maintain flexible availability through most of the summer to oversee operations

Qualifications

• 3-5 years of experience in auxiliary programs, after-school programming, summer programming, or related program management
• Experience in an educational setting preferred
• Experience managing instructional and care-oriented staff required
• Experience managing budgets, tracking revenue/expenses, and reporting to Controller, CFO or equivalent
• Experience with internal controls and compliance oversight for third-party vendors and contracted service providers
• Excellent interpersonal skills and strong ability to build and maintain relationships with all constituents
• Comfortable in a fast-paced environment and managing multiple demands/projects
• Experience and knowledge of Google Suite and Blackbaud
• Flexible schedule with blocked availability for most of the summer
• CPR, First Aid, and NYS Mandated Reporter certification required