Auxiliary Programs Assistant

About the role

McGehee's Auxiliary Programs department operates seven distinct program lines — Camp McGehee (including summer and break camps), aftercare, afterschool enrichment, Saturdays at McGehee, private music lessons, Faculty Krewe Camp, and Little Gate programming — each on its own calendar, registration cycle, and staffing model. The Auxiliary Programs Assistant assists in the management of this full portfolio day to day, providing the hands-on support that keeps every program line running smoothly across the full year, from in-season operations to the ongoing planning well before they launch.

This role ensures that every family feels informed and cared for, and that every detail behind the scenes is handled with the same excellence families experience on the playground and in the classroom.

Key Responsibilities

• Program Operations & Logistics
• Aid in the preparation and communications for aftercare, afterschool enrichment, Saturdays at McGehee, private music lessons, Faculty Krewe Camp, Camp McGehee, and Little Gate programming year round.
• Support daily logistics such as carpool coordination, room and space assignments, attendance tracking, and supply or equipment fulfillment across program lines.
• Prepare and distribute program materials, including preference forms, schedules, and session-specific supplies (e.g., camp t-shirts and name tags, enrichment session materials).
• Provide on-the-ground support for Saturdays at McGehee and all Camp McGehee activities.
• Staffing Support
• Assist with recruitment and scheduling of part-time and seasonal staff.
• Track staff certifications, training completion, and onboarding paperwork across program lines.
• Serve as a resource for staff during program hours.
• Family & Community Engagement
• Greet and assist families during drop-off, pickup, and check-in/check-out across aftercare, enrichment, camp, and other programs.
• Respond to routine family inquiries via phone and email with warmth and professionalism.
• Help resolve day-to-day logistical questions and escalate concerns to the Director as needed.
• Registration, Marketing & Communications
• Aid in building and maintaining registration forms in CampBrain across all program lines, including rate setup, session details, and enrollment monitoring.
• Support the preparation of flyers, catalogs, and social media content to promote Auxiliary Programs offerings.
• Aid in troubleshooting family registration issues and support open/close windows for each program’s registration cycle.
• Help maintain accuracy of program information across CampBrain and other family-facing platforms.
• Administrative & Financial Support
• Aid in routine data entry, attendance recordkeeping, and reporting across all seven program lines.
• Support basic financial tasks such as tracking invoices and expenses.
• Help maintain accurate staff records in Paylocity as needed.

Requirements

• High school diploma or equivalent required
• 3+ years of experience working with children in a school, camp, or recreational setting
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment
• Excellent written and verbal communication skills
• Comfort working with basic office software and a willingness to learn program-specific platforms (e.g., CampBrain, Paylocity)
• A collaborative, can-do attitude and genuine enthusiasm for supporting children and families

Preferred Qualifications

• Prior experience in an independent school, camp, or auxiliary/extended-day program setting
• Familiarity with CampBrain or comparable registration and camp management software
• Experience supporting marketing, communications, or social media for a school or youth-serving organization
• Familiarity with Louisiana state licensing requirements for early childhood centers and school-age care programs
• CPR and First Aid certification

What We Offer

• A collaborative, mission-driven team
• Building meaningful programming for girls and young children
• Hands-on experience across a wide range of program operations, ideal for someone interested in education or program administration
• Tuition remission benefits, where applicable, per McGehee policy
• A historic Garden District campus and a vibrant New Orleans community as an extended classroom

How to Apply

If your experience and qualifications are aligned with our hiring needs, we will contact you regarding next steps in the interview process. The process may include multiple rounds of interviews, including an on-campus visit to Louise S. McGehee School. Candidates may also be asked to provide additional materials, including professional references. The final candidate will be required to successfully complete a background check prior to beginning employment.

Physical Requirements and Work Environment

• Work is generally performed in a school, classroom, or office environment and may include prolonged periods of sitting, standing, walking, bending, reaching, and working at a computer.
• Certain positions may require the ability to lift and carry up to 25 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Equal Opportunity Employment

Louise S. McGehee School is an Equal Opportunity Employer and welcomes applications from all qualified candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected classification under applicable federal, state, or local law.