Automotive Payroll Processor

About the role

The Payroll Processor at Norm Reeves Auto Group is responsible for compiling and maintaining payroll records, processing and issuing paychecks, and supporting all activities involved in processing payroll for the dealership. This position contributes to the success of the company by effectively and efficiently managing the payroll function, as well as achieving goals established by management to support strategic plan objectives.

Responsibilities

• Compiles payroll data such as hours worked; sales volume, bonuses, and commissions; monies to be withheld for taxes; employee contributions to insurance and retirement plans; etc., from time sheets and other records
• Updates master payroll records by verifying and recording changes affecting net wages such as federal and state tax exemptions, insurance coverage, etc., and data concerning compensation increases, promotions and/or transfer of employees between departments
• Credits wages and deductions, reviews for accuracy and posts to payroll records
• Prepares and issues paychecks
• Prepares periodic reports of earnings, taxes, and deductions
• Processes pay for PTO, Vacation and Sick eligibility and maintain balance accuracy
• Processes payroll for multiple dealerships and/or locations, including handling variations in the process based on the specific store requirements
• Works with ADP to process payroll and resolve software problems and/or issues
• Prepares manual payroll checks as requested
• Provides reports which require payroll information, i.e., earnings, deductions, budgeting, etc.
• Works closely with HR for employee benefits process
• Responds to HR emails and assists with leaves (FMLA/CFRA/PDL)
• Escalates inquiries and concerns to ensure quick, equitable, and courteous resolutions
• Forwards all legal and governmental mail, mandated child support, garnishments, and record requests
• Alerts HR of any and all pertinent information related to employees, pay and timekeeping
• Facilitates attendance and meeting scheduling for annual Open Enrollment periods in February and July

Requirements

• Knowledge of the ADP/CDK Payroll and Timekeeping System
• Proficiency in processing payroll for multiple dealerships and/or locations, including handling variations in the process based on the specific store requirements
• Familiarity with processing bi-weekly, semi-monthly, and monthly payrolls
• Proficiency in using Microsoft Excel, including VLOOKUP and pivot tables
• Knowledge of the 90-day lookback rule, which is preferred but not required, to determine PTO rates
• Capability to efficiently manage high-volume manual data entry while simultaneously processing payrolls for multiple companies with tight deadlines
• Willingness and ability to learn with limited resources, as training will be provided after the complete setup of UKG and automation of worksheets
• Knowledge of Dealer Built is preferred but not required
• Familiarity with General Ledger processes, including generating and posting GL entries for payroll information, benefit billing, and 401K contributions
• Ability to prepare final payment calculations and issue manual live checks
• Knowledge of garnishment processes
• Willingness to assist HR with various inquiries and reports related to payroll
• Effective communication and the ability to resolve any payroll issues or discrepancies with employees and supervisors
• Capacity to collaborate closely with HR regarding employee changes and adjustments in relation to payroll
• Able to multi-task in a fast-paced environment, independently and with a team
• A professional appearance and work ethic

Benefits & Employee Perks

• Medical, Dental, Vision, and Complimentary Life Insurance
• 401k Matching and FSA
• Tuition Reimbursement
• Paid Time Off (accrues)
• Supplemental Insurance (Hospital, Accident, Critical Illness)
• Discounts on Vehicles, Services, and Parts