Automotive Office Assistant - Plymouth, Michigan, United States

About the role

The Administrative Assistant supports the General Managers. The position offers competitive compensation, employee referral program, discounts on sales and services, and a comprehensive benefits package including medical, dental, vision, life/AD&D insurance, and more.

Responsibilities

• Schedule and organize complex activities such as meetings, travel, and department activities for all members of the Senior Management Team.
• Create and develop visual presentations for the GM.
• Organize and prioritize large volumes of information and calls.
• Sort and distribute mail, open mail for the GM, and determine level of priority.
• Answer phone for GM, take messages, and field/answer all routine and non-routine questions.
• Afford assistance to the President in managing his schedule.
• Handle confidential and non-routine information.
• Work independently and within a team on special and non-recurring and ongoing projects.
• Act as a project manager for special projects, at the request of the GM, which may include planning and coordinating multiple presentations, disseminating information, and organizing company-wide events.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.

Qualifications

• Must be dependable, friendly, enthusiastic, and self-motivated.
• Office experience.
• General telephone skills.
• Documentation skills.
• Verbal and written communication skills.
• Reynolds and Reynolds preferred but not mandatory – will train.
• Excellent organizational and time management skills with ability to follow-through.
• Must be able to interact and communicate with individuals at all levels of the organization.
• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, PowerPoint).
• Work requires organized continual attention to detail and accuracy in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Education and Experience

• High school diploma or GED certificate preferred.
• One to three years related experience and/or training, or equivalent combination of education and experience.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to access and navigate each department at the organization’s facilities.

The Company

The LaFontaine Automotive Group, founded in 1980 by Michael Sr. and Maureen LaFontaine, is an award-winning and nationally-recognized group with 54 retail franchises, 9 collision centers, and 34 Michigan retail locations. The company is dedicated to personalizing the automotive experience by building lifelong relationships that connect families and strengthen communities. The LaFontaine Family is committed to participating and contributing to numerous non-profit organizations, educational institutions, and charities throughout southeast Michigan. The company represents the following brands: Buick, Cadillac, Chevrolet, Chrysler, Dodge, Ford, Fiat, Genesis, Honda, Hyundai, Jeep, KIA, Lincoln, Mazda, RAM, Polestar, Subaru, Toyota, Volvo, and Volkswagen. LaFontaine Automotive Group is an equal opportunity employer.