Automotive Office Assistant - Dearborn, Michigan, United States

About the role

The Administrative Assistant supports the General Managers. The position offers competitive compensation, employee referral program, discounts on sales and services, and a comprehensive benefits package including medical, dental, vision, life/AD&D insurance, and a 401(k) plan with employer match.

Responsibilities

• Schedule and organize complex activities such as meetings, travel, and department activities for all members of the Senior Management Team.
• Create and develop visual presentations for the GM.
• Organize and prioritize large volumes of information and calls.
• Sort and distribute mail, open mail for the GM, and determine level of priority.
• Answer phone for GM, take messages, and field/answer all routine and non-routine questions.
• Afford administrative support to the President, including managing his schedule.
• Handle confidential and non-routine information.
• Work independently and within a team on special and non-recurring projects, acting as a project manager for special projects.
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc.

Qualifications

• Must be dependable, friendly, enthusiastic, and self-motivated.
• Office experience.
• General telephone skills.
• Documentation skills.
• Verbal and written communication skills.
• Reynolds and Reynolds preferred but not mandatory – will train.
• Excellent organizational and time management skills with ability to follow-through.
• High level of interpersonal skills to handle sensitive and confidential situations.
• Demonstrated poise, tact, and diplomacy.
• Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, PowerPoint).
• Work requires organized continual attention to detail and accuracy in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.

Skills

• Dependable, friendly, enthusiastic, and self-motivated.
• Office experience.
• General telephone skills.
• Documentation skills.
• Verbal and written communication skills.
• Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (MSWord, Excel, Access, PowerPoint).
• Organizational and time management skills.
• Interpersonal skills to handle sensitive and confidential situations.
• Poise, tact, and diplomacy.

Benefits

• Competitive compensation.
• Employee referral program.
• Employee discounts on sales and services.
• Comprehensive benefits package including medical, dental, vision, life/AD&D insurance, and a 401(k) plan with employer match.
• Voluntary benefits (Flex spending account, life/AD&D, short-term and long-term disability, critical illness, accident insurance, legal & identity theft protection).
• Flexible savings program with employer match.
• Paid time off.
• Holiday pay.

Pay

Competitive compensation.

Schedule

Not specified.

Benefits

• Medical.
• Dental.
• Vision.
• Life/AD&D.
• Employer paid life/AD&D.
• Employee assistance program.
• Pet insurance.
• Flexing spending account.
• Life/AD&D.
• Short-Term and Long-Term Disability.
• Critical Illness.
• Accident Insurance.
• Legal & Identity Theft Protection.
• 401(k) and Employer Match.
• Holiday Savings Program with Employer Match.
• Paid Time Off.
• Holiday Pay.