AUDIT COORDINATOR SPECIALIST

About This Job

The Division of Administration/Disaster Recover Unit (DRU) has a vacancy. This job is Unclassified. The Louisiana Office of Community Development (LOCD) administers Community Development Block Grant Disaster Recovery and Mitigation (CDBG-DR and CDBG-MIT) grants and other federal and state funding allocated to the State of Louisiana. These programs support long-term recovery, resilience, and mitigation for communities affected by Presidentially Declared Disasters. OCD’s grant portfolio exceeds $20 billion and encompasses multiple federal awards, each containing numerous programs, funding activities, and implementation timelines.

Job Duties and Other Information

• Coordinate internal and external audits, monitoring reviews, risk assessments, and compliance examinations for multiple federal and state grant programs.
• Serve as the primary point of contact for audit and monitoring activities involving external oversight agencies, including the Louisiana Legislative Auditor, HUD-OIG, HUD-ODR, U.S. Department of Treasury, FEMA, and other federal or state entities.
• Cook up and track agency responses to audit requests, monitoring inquiries, findings, corrective action plans, and follow-up activities.
• Aid internal departments in preparing for audits and monitoring reviews by reviewing documentation, identifying gaps, and ensuring records are organized, complete, and readily accessible.
• Maintain audit calendars, tracking systems, and schedules to monitor deadlines, requests, findings, and corrective action implementation.
• Review program operations, policies, procedures, and documentation to evaluate compliance with federal and state regulations, grant agreements, and agency requirements.
• Aid in the development, implementation, and maintenance of internal control processes and compliance monitoring procedures.
• Evaluate internal controls related to financial management, procurement, contracts, subrecipient oversight, eligibility determinations, environmental compliance, and grant administration.
• Support risk assessments and identify operational, financial, and compliance risks affecting grant-funded programs.
• Conduct periodic internal reviews and compliance assessments to identify potential weaknesses and recommend corrective actions or process improvements.
• Monitor compliance with applicable federal regulations, including but not limited to: 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), 24 CFR Part 570, HUD monitoring guidance and grant requirements, Federal Register notices and grant agreements, State policies and procedures related to grants management and financial oversight.

Communication & Coordination

• Coordinate with program managers, finance staff, procurement personnel, grants management teams, contractors, and legal staff to support compliance and audit readiness.
• Facilitate communication between agency staff and external auditors, monitors, and oversight agencies.
• Provide guidance and technical assistance to program staff regarding audit preparation, compliance requirements, documentation standards, and internal control procedures.
• Participate in audit entrance and exit conferences, monitoring meetings, and internal compliance discussions.
• Support training initiatives related to federal grant compliance, internal controls, documentation standards, and audit readiness.
• Establish and maintain effective working relationships with internal departments, external agencies, contractors, subrecipients, and stakeholder groups.

Process Improvement & Risk Management

• Identify opportunities to improve operational efficiency, strengthen internal controls, and reduce compliance risks.
• Recommend enhancements to policies, procedures, workflows, and monitoring practices to improve accountability and regulatory compliance.
• Aid in the implementation of compliance monitoring systems, dashboards, tracking tools, and reporting mechanisms.
• Support agency-wide efforts to promote transparency, accountability, and continuous improvement in grants management and program administration.