Audience Booker (Contract)

Core Responsibilities

• Own guest targeting and outreach strategy for private roundtables and executive convenings
• Shape attendee composition aligned with editorial framing and partner objectives
• Curate rooms primarily composed of C-suite and senior executive leaders
• Ensure thoughtful balance across sector, function, geography, and perspective
• Maintain sensitivity to competitive dynamics and stakeholder considerations
• Exercise independent editorial judgment to protect the integrity and quality of the room

Booking & Fill Management

• Drive event fill while preserving appropriate seniority and room quality
• Monitor RSVP flow, declines, booking risk, and pipeline health
• Proactively manage capacity, fill ratios, and composition “health”
• Flag risk early and escalate where appropriate

Executive Outreach & Communications

• Draft and deploy polished, senior-level invitations
• Manage confirmations, attendance visibility, and executive communications
• Engage directly with CEOs, senior leaders, and their offices
• Conduct targeted research on prospective and confirmed attendees
• Identify and outreach to communications leads and chiefs of staff where appropriate

Internal Alignment & Briefings

• Maintain real-time accuracy in Airtable and related tracking systems
• Prepare briefing notes and attendee materials for internal teams
• Send executive briefings to confirmed guests where required
• Present booking progress and audience updates in internal and client calls
• Collaborate closely with editorial, revenue, and operations teams
• Support on-site execution during summit week as needed

Additional Job Details

Salary Range: $1,700 per week flat project rate.

Additional job details
Semafor offers a Flexible Paid Time Off (PTO) policy to our full-time, salaried employees who may take paid time off as-needed without a prescribed limit or defined balance.
Semafor, Inc. is an equal opportunity employer and enthusiastically encourages people from all backgrounds and experiences to apply. Semafor, Inc. will consider all applicants without regard to race, religion, color, national origin, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other protected characteristic under applicable law.