Attorney Practice Coordinator - San Jose (Hybrid)

Coordinates and performs high-level tasks to support multiple attorneys’ practices. Requires excellent time management, communication, and organizational skills, along with extensive knowledge of state and federal judicial systems and agency procedures in labor and employment law.

About the role

This is a hybrid position resident in San Jose, California, following a 37.5-hour per week schedule, working in-office 2-3 days per week.

Responsibilities

• Coordinate attorney support from the Attorney Resource Team and other corporate departments, including calendar and billing teams.
• Ensure accurate and complete submissions to the Attorney Resource Team, including thorough instructions and documentation.
• Communicate with the case team to prevent duplicate requests to the Attorney Resource Team.
• Verify court and other deadlines and alert attorneys.
• Create and/or update matters in Virtual Binder.
• Create accurate and timely Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Coordinate and finalize documents for filing with courts or administrative agencies and service upon other parties.
• E-file documents with courts and agencies in accordance with applicable rules.
• File documents timely and properly in NetDocuments.
• Accurately create and submit New Client Matters (NCM) within firm standards.
• Coordinate transcription of audio recordings.
• Coordinate printing and assembling of documents with office services personnel.
• Maintain attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).
• Submit daily task logs identifying projects and assignments in a timely manner.
• May review and revise client pre-bills.

Requirements

• Minimum 5 years of experience in a strong professional or educational environment.
• Highly organized with the ability to support multiple attorneys’ practices and coordinate multiple tasks effectively.
• Strong time management expertise with the ability to prioritize and anticipate practice needs.
• Initiative to identify, monitor, and execute tasks related to case timelines.
• Strong written and verbal skills to communicate effectively with internal and external parties.
• Advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
• Extensive knowledge of court rules and ECF procedures.
• Proficiency in using MS Office, Outlook, and Adobe.
• Experience with document management systems (i.e., NetDocuments).
• Expertise in BigHand to create compliant legal documents and correspondence.
• Knowledge of legal terminology.
• Bachelor's degree preferred.

About Littler

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,900 attorneys in over 100 offices worldwide, Littler serves as the single-source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating, and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years. Littler’s unparalleled commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. With powerful proprietary technology, Littler disrupts the status quo—delivering bold, groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.

Pay

Hourly salary range for this position is $45.67 - $51.44, contingent on relevant experience and education, and includes eligibility for performance-based bonuses.

Benefits

We offer a generous benefits package to full-time and part-time employees working at least a 50% schedule, including:

• Comprehensive health, dental, and vision plans for you, your spouse/domestic partner, and children.
• A superior 401(k) plan.
• Ample time off programs.
• Mental health programs.
• Family building and caregiving support.
• Generous paid parental leave.
• Life insurance and disability insurance.
• A wellness program.
• Flexible spending accounts.
• An employee referral bonus program.

For more information about our benefits, visit: www.littler.com/benefits/state-details.