Attorney Practice Coordinator - Kansas City (Hybrid)

About the role

The Attorney Practice Coordinator coordinates and performs high level tasks to support multiple attorneys’ practices. Requires excellent time management, communication and organizational skills. Requires extensive knowledge of state and federal judicial systems, and agency procedures in labor and employment law. This position is resident in Kansas City and follows a hybrid work schedule working in-office 2-3 days per week.

Responsibilities

• Coordinating attorney support from Attorney Resource Team and other corporate departments including calendar and billing teams.
• Accurate and complete submissions to Attorney Resource Team, including thorough instructions and documentation.
• Communicating with case team to ensure that duplicate requests are not submitted to Attorney Resource Team.
• Verifying court and other deadlines and alerting attorneys.
• Creating and updating matters in Virtual Binder.
• Accurate and timely creation of Tables of Contents (“TOCs”) and Tables of Authorities (“TOAs”).
• Coordinating and finalizing documents for filing with courts or administrative agencies, and service upon other parties.
• E-filing documents with courts and agencies in accordance with applicable rules.
• Timely and properly filing in NetDocuments.
• Accurately creating and submitting New Client Matters (“NCM”) within firm standards.
• Coordinating transcription of audio recordings.
• Coordinating the printing and assembling of documents with office services personnel.
• Maintaining attorney contact lists through Outlook and Client Relationship Management system (i.e., InterAction).
• Timely submission of daily task log identifying projects and assignments.
• May be responsible for reviewing and revising client pre-bills.

Qualifications

• Minimum 5 years of experience as a litigation secretary.
• Highly organized with ability to support multiple attorneys’ practices and coordinate multiple tasks and requests effectively.
• Demonstrates strong time management expertise with ability to prioritize and anticipate practice needs.
• Demonstrates initiative to identify, monitor and execute tasks related to case timelines.
• Demonstrates strong written and verbal skills to communicate effectively with internal and external parties.
• Demonstrates advanced knowledge and proven expertise using Best Authority to produce Tables of Contents (TOC) and Tables of Authorities (TOA).
• Possesses extensive knowledge of court rules and ECF procedures.
• Demonstrates proficiency in using MS Office, Outlook and Adobe.
• Experience with document management systems (i.e., NetDocuments).
• Demonstrates expertise in BigHand to create compliant legal documents and correspondence.
• Demonstrates knowledge of legal terminology.

Benefits

• Comprehensive health, dental and vision plan for you, your spouse/domestic partner and children.
• Superior 401(k) plan.
• Ample time off programs.
• Mental health programs.
• Family building and caregiving.
• Generous paid parental leave.
• Life insurance.
• Disability insurance.
• Wellness program.
• Flexible spending accounts.
• Employee referral bonus program.

Schedule

Hybrid work schedule working in-office 2-3 days per week.