Attorney Practice Coordinator - Boston (Hybrid)

This is a hybrid, 35-hour per week position located in Boston, MA, following an in-office schedule of 2-3 days per week.

About the role

Littler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,900 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. The Attorney Practice Coordinator coordinates and performs high-level tasks to support multiple attorneys’ practices, requiring excellent time management, communication, and organizational skills, as well as extensive knowledge of state and federal judicial systems and agency procedures in labor and employment law.

Responsibilities

• Coordinate attorney support from the Attorney Resource Team and other corporate departments, including calendar and billing teams.
• Ensure accurate and complete submissions to the Attorney Resource Team, including thorough instructions and documentation.
• Communicate with case teams to prevent duplicate requests to the Attorney Resource Team.
• Verify court and other deadlines and alert attorneys.
• Create and update litigation matters in Virtual Binder.
• Create accurate and timely Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Coordinate and finalize documents for filing with courts or administrative agencies and service upon other parties.
• E-file documents with courts and agencies in accordance with applicable rules.
• File documents timely and properly in NetDocuments.
• Accurately create and submit New Client Matters (NCM) within firm standards.
• Coordinate transcription of audio recordings.
• Coordinate printing and assembling of documents with office services personnel.
• Maintain attorney contact lists through Outlook and the Client Relationship Management system (InterAction).
• Submit daily task logs identifying projects and assignments in a timely manner.
• Review and revise client pre-bills as needed.

Requirements

• Minimum five (5) years of legal administrative and litigation experience.
• Experience in labor and employment law preferred.

Qualifications

• Highly organized with the ability to support multiple attorneys’ practices and coordinate multiple tasks effectively.
• Strong time management expertise with the ability to prioritize and anticipate practice needs.
• Initiative to identify, monitor, and execute tasks related to case timelines.
• Strong written and verbal communication skills for effective interaction with internal and external parties.
• Advanced knowledge and proven expertise using Best Authority to produce TOCs and TOAs.
• Extensive knowledge of court rules and ECF procedures.
• Proficiency in MS Office, Outlook, and Adobe.
• Experience with document management systems (e.g., NetDocuments).
• Expertise in Forte to create compliant legal documents and correspondence.
• Knowledge of legal terminology.

Pay

Hourly salary range: $46.48 - $67.03, contingent on relevant experience and education. Includes eligibility for performance-based bonuses.

Benefits

We offer a generous benefits package to full-time and part-time employees working at least a 50% schedule, including:

• Comprehensive health, dental, and vision plans for you, your spouse/domestic partner, and children.
• A superior 401(k) plan.
• Ample time off programs.
• Mental health programs.
• Family building and caregiving support.
• Generous paid parental leave.
• Life insurance and disability insurance.
• A wellness program.
• Flexible spending accounts.
• An employee referral bonus program.