Attorney Liaison

About the Role

The Attorney Liaison is responsible for scheduling CME's, IME's, depositions, trial appearances, and related collections and records custodian tasks.

Responsibilities

• Schedule and manage Compulsory Medical Examinations (CMEs), including coordinating physicians, patients, attorneys, and other involved parties.
• Coordinate physician availability for depositions, hearings, and trial appearances.
• Maintain and manage physicians’ litigation and professional calendars, ensuring all deadlines, appointments, and legal commitments are accurately documented.
• Communicate with attorneys, law firms, insurance companies, patients, and legal representatives to arrange and confirm physician participation.
• Monitor upcoming depositions and trial dates, identifying scheduling conflicts and working with all parties to resolve them.
• Prepare and distribute appointment confirmations, scheduling notices, instructions, and relevant documentation to physicians and outside parties.
• Track changes, cancellations, postponements, and rescheduled legal matters while keeping all parties informed.
• Coordinate travel arrangements and logistics for physicians attending depositions, trials, conferences, and other professional engagements, when necessary.
• Maintain accurate records of IME appointments, deposition dates, trial schedules, CME activities, and physician commitments.
• Assist with gathering and organizing medical records, case materials, reports, and other documentation needed for IMEs, depositions, and trial preparation.
• Follow up on outstanding scheduling requests and ensure deadlines and time-sensitive legal obligations are met.
• Maintain confidentiality and handle sensitive medical, legal, and physician information in accordance with office policies and applicable privacy requirements.
• Prepare and send invoices for IMEs, depositions, trial appearances, medical-legal consultations, and other physician services.
• Track outstanding invoices and follow up with attorneys, law firms, insurance companies, and other clients regarding payment status.
• Manage and monitor incoming payments, ensuring payments are accurately applied to the appropriate physician, case, or service.

Qualifications

• High School Diploma or general education degree (GED).
• Excellent telephone etiquette and communication skills (written and verbal).
• Basic computer skills (Microsoft Office Suite, general EMR knowledge, payer website).

Work Environment

Orthopaedic Solutions Management is a Drug Free Workplace. All candidates will be required to undergo pre-employment drug screening and/or be subject to random drug testing in accordance with applicable laws and company policy.