Attendance Technician #76 Edison High School

About the Role

Under the direction of an assigned administrator, perform a variety of technical duties in support of student attendance accounting functions at an assigned site. Prepare, maintain, and account for Average Daily Attendance (ADA) and other attendance records and reports in accordance with established rules and regulations.

Responsibilities

• Perform a variety of responsible clerical duties in support of student attendance accounting functions at an assigned school site; provide support for student attendance-related functions as assigned.
• Ensure smooth and efficient office operations; prepare, maintain, and account for ADA and other attendance records and reports.
• Review attendance records and reports for compliance with applicable laws, codes, rules, and regulations.
• Establish and maintain filing systems; utilize a computer and assigned student information system to scan or input attendance documents and related data.
• Maintain automated student records; create queries and generate a variety of computerized lists, forms, and reports.
• Ensure timely distribution and receipt of records and reports; verify accuracy of input and output data.
• Verify excused and unexcused absences; process and verify student absence information from parents, teachers, and others.
• Place and receive phone calls and receive notes regarding student absences; record receipt of notes and incoming telephone calls.
• Distribute, collect, and process attendance and other forms required for accurate record-keeping; review forms for accuracy and completeness.
• Issue admittance forms to students who are late or returning after an absence; check students in and out of school; issue off-campus passes as appropriate.
• Refer truancy issues to appropriate personnel or outside agencies.
• Compose correspondence independently or from oral instructions; type letters, reports, memoranda, records, labels, and other materials.
• Proofread and verify accuracy of documents; operate office equipment including calculators, copiers, fax machines, typewriters, computers, and assigned software.
• Communicate with students, parents, administrators, faculty, and outside agencies to exchange information and resolve issues related to student attendance.
• Set up automated attendance phone call system and prepare daily call reports as assigned.
• Maintain regular and prompt attendance in the workplace.

Requirements

• Knowledge of District attendance policies, procedures, terminology, and attendance accounting methods.
• Familiarity with modern office practices, procedures, and equipment.
• Understanding of applicable laws, codes, regulations, policies, and procedures.
• Proficiency in record-keeping and report preparation techniques.
• Strong telephone techniques and etiquette.
• Excellent oral and written communication skills, including correct English usage, grammar, spelling, punctuation, and vocabulary.
• Effective interpersonal skills using tact, patience, and courtesy.
• Ability to operate a computer and assigned software.
• Methods of collecting and organizing data and information.
• Basic math skills.

Qualifications

• Perform a variety of technical duties in support of student attendance accounting functions at an assigned site.
• Prepare, maintain, and account for ADA and other attendance records and reports in accordance with established rules and regulations.
• Verify excused and unexcused absences.
• Interpret, apply, and explain laws, codes, rules, and regulations related to assigned activities.
• Answer telephones and greet the public courteously; type or input data at 45 words per minute from clear copy.
• Understand and follow oral and written instructions; meet schedules and timelines.
• Complete work with frequent interruptions; operate standard office equipment, including computers and assigned software.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Perform basic arithmetic operations quickly and accurately.
• Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties described.

Education and Experience

Any combination of education, training, and/or experience equivalent to: graduation from high school and two years of general clerical experience involving record-keeping and frequent public contact.

Environment

Working Conditions

Indoor work environment.

Physical Demands

• Enter data into a computer terminal/typewriter and operate standard office equipment.
• Sit for extended periods of time.
• See and read a computer screen and printed matter with or without vision aids.
• Hear and understand speech at normal levels and on the telephone, with or without hearing aids.
• Lift and/or carry up to 25 lbs at waist height for short distances.
• Bend at the waist.
• Reach overhead, above the shoulders, and horizontally; grasp, push, and pull.