Attendance Technician #32 Jane Frederick High School

Basic Function

Under the direction of an assigned administrator, perform a variety of technical duties in support of student attendance accounting functions at an assigned site; prepare, maintain and account for Average Daily Attendance (ADA) and other attendance records and reports in accordance with established rules and regulations.

Essential Duties

• Perform a variety of responsible clerical duties in support of student attendance accounting functions at an assigned school site; provide support for a variety of student attendance-related functions as assigned;
• Assure smooth and efficient office operations;
• Prepare, maintain and account for ADA and other attendance records and reports;
• Assure accurate accountability for student attendance;
• Review attendance records and reports for compliance with applicable laws, codes, rules and regulations;
• Establish and maintain filing systems;
• Utilize a computer and assigned student information system to scan or input attendance documents and related data;
• Maintain automated student records;
• Create queries and generate a variety of computerized lists, forms and reports;
• Assure the timely distribution and receipt of a variety of records and reports;
• Assure accuracy of input and output data;
• Verify excused and unexcused absences;
• Process and verify student absence information from parents, teachers and others;
• Place and receive phone calls and receive notes regarding student absences;
• Record receipt of notes and incoming telephone calls;
• Distribute, collect and process a variety of attendance and other forms required for accurate record-keeping;
• Review forms for accuracy and completeness;
• Duplicate materials as needed.

Knowledge

• Of District attendance policies, procedures, terminology and attendance accounting methods;
• Modern office practices, procedures and equipment;
• Applicable laws, codes, regulations policies and procedures;
• Record-keeping and report preparation techniques;
• Telephone techniques and etiquette;
• Oral and written communication skills;
• Correct English usage, grammar, spelling, punctuation and vocabulary;
• Interpersonal skills using tact, patience and courtesy;
• Operation of a computer and assigned software;
• Methods of collecting and organizing data and information;
• Basic math.

Ability

• To perform a variety of technical duties in support of student attendance accounting functions at an assigned site;
• To prepare, maintain and account for ADA and other attendance records and reports in accordance with established rules and regulations;
• To verify excused and unexcused absences;
• To interpret, apply and explain laws, codes, rules and regulations related to assigned activities;
• To answer telephones and greet the public courteously;
• To type or input data at 45 words per minute from clear copy;
• To understand and follow oral and written instructions;
• To meet schedules and time lines;
• To complete work with many interruptions;
• To operate standard office equipment including a computer and assigned software;
• To communicate effectively both orally and in writing;
• To establish and maintain cooperative and effective working relationships with others;
• To carry out oral and written directions;
• To write and speak at a level sufficient to fulfill the duties to be performed for the position described;
• To add, subtract, multiply and divide quickly and accurately.