Attendance & Student Records Clerk (26-27SY)

At Lighthouse Community Public Schools we are engaged in an educational movement that goes beyond our classrooms working to disrupt inequities by providing our students and families exceptional educational opportunities every day. Grounded in our core values of community, integrity, agency, love, and social justice rooted in the Expeditionary Learning Education Model, LCPS is a leader in fostering innovative schools achieving exceptional student outcomes where each child is at the center of their own learning. Our mission is to prepare diverse students for college, a career of their choice, and to be lifelong changemakers. Founded in 2002, LCPS operates two high-achieving K-12 public charter schools—Lighthouse and Lodestar—serving over 1,600 students in East Oakland.

About the role

The Attendance & Student Records Clerk works as part of the student services team with a primary focus of accurately maintaining student attendance records and assisting students, parents, and teachers in all matters related to student attendance across our K-12 campuses.

Responsibilities

• Enters daily attendance and related student data into a student database. Edits and revises data, generates information and reports as requested and according to established timelines.
• Performs daily record-keeping activities to maintain accurate school attendance records.
• Regularly updates computerized data files and records by adding student information and notifying appropriate staff of variances in attendance patterns.
• Receives, verifies, and processes incoming attendance, registration, and immunization data from teachers, parents, students, administrators, and other student services providers.
• Makes and receives phone calls and notes regarding student absences. Receives and relays messages to students and parents as necessary.
• Verifies student absences by contacting parents, teachers, or other approved methods.
• Communicates with parents to ascertain reasons for student absences.
• Works at the front desk and issues late slips to students as needed and assigned.
• Serves as a substitute for absent office managers or for OM break relief, as needed.
• Performs/assists with various clerical support tasks such as answering phones, taking messages, operating intercom message equipment, requisitioning supplies, etc.
• Supports the implementation of LCPS systems to manage and improve daily attendance (e.g., tracking students who have missed consecutive days in a row, communicating with staff about student absenteeism, and completing home visits for students with excessive absences).
• Refers serious attendance issues according to established procedures.
• Assists in identifying and resolving problems of students with frequent absenteeism.
• Assists counselors with communication to parents of students who have been identified as chronically absent or at risk of becoming chronically absent.
• Supports LCPS-wide attendance programs and campaigns, including attendance recovery, SART processes.
• Attends site-based and district-wide attendance meetings and collaborates with attendance stakeholders as directed and needed.
• Supports with site-based follow-through on supplemental and intensive supports for identified students who are chronically absent or truant.
• Compiles statistical information related to student attendance.
• Performs student attendance accounting, student records reporting and data maintenance, and related activities, as needed.
• Prepares accurate student absence lists for teachers and administrators.
• Supports the preparation of attendance reports and presentations by the Director of Student Services and District Attendance MTSS Coordinator as needed.
• Maintains confidentiality of student/operational records.
• During registration period, particularly during summer student-free months, may support with registration and enrollment as needed including contacting new and returning families to ensure accuracy of enrollment records and attaining all records, including immunization and medical records, to ensure students can fully enroll.
• Supports prescription and OTC medical forms & administration management, as needed.
• Performs other administrative and records-keeping tasks, as needed.
• Performs other duties, as assigned by supervisor.

Requirements

• A.A. degree required, Bachelor’s Degree preferred.
• Bilingual in Spanish required.
• 2+ years administrative work in either a school, non-profit, or youth empowerment in an urban community. Experience in a school setting is a plus.

Skills

• Detail-oriented, strong follow-through skills; ability to take initiative, prioritize tasks, and work independently.
• Excellent communication skills, both verbal and written.
• Excellent computer skills, including Google Suite and Microsoft Office Suite.
• Displays maturity and ability to work independently.
• Demonstrated flexibility and ability to juggle competing priorities.
• Communicates well with others and demonstrates strong interpersonal skills with students, parents, colleagues, and community members.
• Ability to maintain a calm, professional demeanor in the face of competing demands and external pressures.
• Prior experience working in schools and/or urban communities is preferred.
• Flexibility and a sense of humor.
• Enjoys working with children of all ages.

Environmental Requirements

• Able to work in loud environments such as cafeterias, playgrounds, classrooms, and large professional settings.
• Indoor/Outdoor adaptability to all weather conditions related to outdoor activities and/or travel to field trips and school-sponsored events.
• Air-conditioned and heated environments under fluorescent lighting.

Physical Demands

• Ability to see and hear on a continuous basis and speak frequently.
• Sit and stand for extended periods of time.
• Stop, extend, kneel, and reach.
• Lift up to 25 pounds.
• Walk for long periods of time.
• On rare occasions, would need to move quickly or run over smooth to uneven surfaces indoor/outdoor.
• Repetitive movement of fingers and hands for keyboarding and whiteboard usage.
• Occasional travel to sites for professional development within and outside LCPS.

Schedule

This position is a full-time salaried exempt 10-month position that follows the 190-day school year calendar.

Common Building Hours: 8:00am-4:30pm M/T/Th/F and 8:00am-5:00pm W.

Occasional evening events during the year, including start of year Icecream Social, Back to School Night, Expo, and other events identified by the supervisor.

Supervision

This position reports to the District MTSS Coordinator.

Benefits

• Competitive salary and generous health and retirement benefits.
• 100% employee health coverage/50% for dependents.
• 8% employer-matching for retirement program.
• Medical and dependent FSA.