Attendance Secretary - Secondary

Position Summary

The Attendance Secretary at the secondary level is the main contact for attendance records. This position is responsible for keeping administrators aware of attendance related problems and contacting parents with student attendance issues.

Essential Duties and Responsibilities

• Record and track attendance records for students using the District's current student information system (period attendance and daily attendance)
• Produce daily attendance reports
• Submit, track and maintain Becca records
• Collaborate with attendance team to provide intervention for student attendance
• Make phone calls to verify student absences
• Greet students, staff, parents, community members, and other visitors upon their entrance to the building
• Assist with answering incoming telephone calls, providing accurate information, directing calls to others, and taking messages
• Problem-solve with frustrated and/or disgruntled parents either by telephone or in person
• Assist Office Manager with secretarial tasks
• Assist with input of discipline and other student record information and year end reports associated with discipline
• Assist with parent communications such as newsletters, e-mails, flyers, surveys, etc. to students, staff, and community
• Assist with processing paperwork associated with free and reduced lunch
• Assist with health room coverage when health room staff is not available (caring for ill children, complete accident reports, administering medications, provide first aid, ensuring parent/guardian is called when necessary and to pick up student when applicable)
• Translate within scope of work (for multilingual staff)
• Provide administrative support
• Periodically supervise students visiting the office area
• Maintain volunteer records

Required Qualifications

• High school diploma or equivalent
• Two (2) years of secretarial experience
• Basic knowledge of Microsoft Word and Excel
• Ability to learn the District's Student Information System within 3 months of hire
• Positive evaluations
• Criminal background clearance
• Work scheduled hours on a consistent basis

Knowledge, Skills, and Abilities

• Knowledge of school board policies and procedures
• Knowledge of Microsoft Word and Excel
• Knowledge of District's Student Information System
• Database management skills
• Ability to organize and perform job responsibilities efficiently and independently without close supervision
• Ability to pay strict attention to detail
• Ability to perform safety responsibilities while under pressure
• Demonstrate basic knowledge of modern technology and willingness to increase knowledge to proficiency
• Ability to speak, read and follow written or verbal communications
• Ability to proofread
• Exhibit proper telephone etiquette
• Practice effective safety and security within individual work routines
• Ability to remain flexible, cope with frequent interruptions, multi-task and shift priorities to meet required deadlines
• Develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community
• Cope with and assist angry or distraught students, parents, and other community members
• Work collaboratively with District staff and promote teamwork with co-workers
• Practice ethical and professional standards of conduct including confidentiality requirements
• Abide by Federal Way Public Schools' Policies and Procedures
• Perform the essential functions of the job with or without reasonable accommodations

Cultural Competence and Equity

• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District
• Ability to understand and hold self and others accountable for promoting Federal Way Public Schools' commitment to "Each Scholar: A Voice. A Dream. A Bright Future."
• Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage

Physical Demands

• Regularly stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling
• Frequently sit for extended periods of time and use a computer screen and keyboard
• Occasionally squat, kneel, use hands for fine manipulation, climb stairs/ladder, lift and reach overhead
• Regularly lift/carry up to 5 pounds
• Frequently lift/carry up to 15 pounds
• Occasionally lift/carry up to 25 pounds
• Occasionally push/pull up to 200 pounds

Work Environment

• Regularly works in indoor conditions and near video display
• Moderate noise level
• Regularly deals with frequent interruptions and demanding deadlines
• Occasionally deals with angry and distraught students, employees and community members

Work Schedule

Monday through Friday, hours per day and days per year as assigned.

Reporting Relationship

Reports to and is evaluated by the building Principal and/or Designee. May receive direction and setting of priorities from the Office Manager.

Representation and Compensation

Represented by Federal Way Education Association - Education Support Professionals (FWEA-ESP). Level 4 on the FWEA-ESP Salary Schedule. Benefits include medical, dental, vision, sick and vacation leave, life insurance, professional development dollars, and retirement (prorated based on FTE).

This response is AI-generated, for reference only.