Attendance Clerk-Part Time

Defining Attributes

• Displays a commitment to the improvement of student attendance
• Possesses excellent verbal and written communication skills and collaborates effectively with school staff and parents/guardians
• Possesses excellent computer skills (including, but not limited to, MS Word, MS Excel and database programs)
• Displays a knowledge of school policies, procedures, and programs
• Displays a knowledge of state laws, particularly knowledge of DCF, the juvenile court system (i.e., referral procedures, etc.)
• Maintains confidentiality and privacy rights of students and parents

Responsibilities

• Inputs all emails, notes, and voicemails related to student absenteeism each day into the student database program, adhering to a consistent format and procedure and ensuring accuracy
• Makes phone calls to parents/guardians whose children are absent if contact has not been made by the parent or guardian on that specific day
• Sends an email, text, or other form of communication if phone contact is not made
• Prepares weekly attendance updates for the Guidance Department prior to the school's Child Study Team meeting
• Prepares truancy letters as required in adherence to the school district's Attendance Policy
• Helps families understand the relationship between attendance and overall school success
• Collaborates with other Attendance staff to reduce the number of chronically absent or truant students, as defined by the Connecticut State Department of Education
• Supports all school efforts to promote excellent attendance for all students
• Maintains records, files paperwork, and completes all requirements as defined by the school district

Requirements

• High school diploma or equivalent
• Three years of experience working with families and children
• Ability to communicate verbally and in writing in English and Spanish is preferred

Schedule

4 hours per school day during attendance-reporting hours.

Funding & Position Details

This is a part-time, year-to-year position funded by a state grant. The position offers no benefits and may be terminated if grant funding is reduced or eliminated.