Attendance Clerk

PRINCIPAL DUTIES

• Answer incoming phone calls relating to attendance issues as well as checking phone messages frequently.
• Ensure teachers are taking attendance and entering the attendance data in the student management system.
• Create Absence Reports and other User Defined Reports using the student management system.
• Call parents of students who are absent within two hours after the first class.
• Daily data update in the student management system for absences, tardies, excuses, etc.
• File excuse notes in students’ cumulative file.
• Track excessive absences and mail truancy letters.
• Verify enrollment documents for the student cumulative folders after site secretary has enrolled a student.
• Process School Record Requests.
• Track and follow through on 30 day birth certificate waivers.
• Copy IEP documents and deliver to appropriate personnel.
• Process withdraw students, paperwork and student data entry.
• Provide customer service to students and parents.
• Duties as assigned for data entry in the student management system.
• Backup for Site Secretary.

PHYSICAL REQUIREMENTS

• Able to perform the following physical requirements of the position with or without reasonable accommodation: critical sensory requirements include general vision, corrected to 20/20, hear or listen in the normal range (corrected) and speak and give directions clearly.
• Able to walk, sit, stand, kneel, lift, carry, push, pull or otherwise move objects up to 50 lbs.

Minimum Qualifications

• Working knowledge of Word and Excel.
• Customer service skills (person and phone).
• Ability to multi-task.
• Communication skills (written and verbal).
• Working knowledge of student management system helpful.
• Bilingual preferred.
• Valid Arizona DPS IVP Fingerprint Clearance card.