Athletics Development Coordinator (Advancement Professional I)

About the role

Join San Diego State University as an Athletics Development Coordinator and support the fundraising and donor engagement efforts behind SDSU Athletics. In this role, you’ll provide administrative and project coordination support to the Athletics Development team, helping manage donor and prospect information, coordinate stewardship activities and communications, support fundraising events, and keep day-to-day development operations organized and moving forward.

Responsibilities

• Development & Donor Support: Support donor and prospect research, identification, tracking, and movement through the development pipeline; maintain prospect records, contact reports, proposals, follow-up activities, and donor tracking systems; coordinate donor communications, appeals, acknowledgments, recognition, and stewardship activities; assist development staff with tracking fundraising activity and donor engagement.
• Administrative & Project Coordination: Prepare correspondence, presentations, proposals, and other development materials; maintain project timelines, records, procedures, and shared development resources; coordinate calendars, meetings, travel arrangements, and expense documentation for development staff; process travel claims, reimbursements, purchasing documents, and credit card reconciliations.
• Donor Data & Research: Maintain accurate donor and prospect information in advancement databases and tracking systems; conduct preliminary prospect research and assist with donor and prospect lists; coordinate record updates related to gifts, donor information, contact reports, and proposals; support athletic donor and season ticket holder records using Ticketmaster.
• Events & Donor Engagement: Assist with fundraising events and donor engagement activities for the Aztec Club and SDSU Athletics; coordinate registration, guest lists, event communications, materials, and logistics; support game-day donor hospitality, including credentials, parking, guest communications, recognition, and benefit fulfillment; collaborate with Athletics, SDSU Alumni, and campus partners on events and engagement activities.

Requirements

Experience in areas such as the following is especially valuable:

• Administrative or project coordination
• Fundraising, development, or donor relations
• Prospect research and database management
• Event and meeting coordination
• Marketing and communications
• Travel, expense, purchasing, or reimbursement processing
• Higher education, or public-sector environments

Qualifications

• Ability and availability to travel and attend events or perform duties outside of normal work hours (may include weekends) on and off campus.
• Experience in performing basic prospect research and data analysis.
• Experience in coordinating meetings