Athletics and Activities Director--Part Time

Key Responsibilities

• Recruitment: Identify, interview, and hire coaches (paid staff and parent volunteers) for all Jr Falcons, 3/4th development, Middle School (JV and V) and High School teams.
• Onboarding: Ensure all coaches complete required background checks and HR paperwork before the season begins.
• Program Expansion: Facilitate dialogue with students and parents to gauge interest in new sports or programs while working closely to the Director of Student Life.
• Scheduling and Logistics: Schedule all 3/4th, MS, & HS competitions and coordinate with coaches to establish practice times and locations for each athletic season.
• Facility Management: Scout and secure off-site facilities for games and practices when on-campus space is unavailable or insufficient.
• Activity Coordination: Solicit and manage partnerships for non-athletic after-school activities, creating comprehensive schedules for all vendors and diverse opportunities for students.
• Communications with Community: Help facilitate parent chat groups (e.g., email threads, WhatsApp or GroupMe) for real-time team updates and logistical support.
• Family Outreach: Send weekly emails to families with schedule reminders for the upcoming week.
• Weekly Reporting: Update staff through completion of weekly newsletter.
• Change Management: Maintain live calendars and immediately communicate any schedule shifts or cancellations to coaches and families.
• Budgeting: Manage the Board-approved Athletics budget, ensuring all programs operate within their means.
• Accounting: Input all expenses and receipts; track and ensure all participant fees are paid in full.
• Feedback Loops: Deploy end-of-season surveys to parents and athletes; analyze data to create actionable improvement plans.
• Culture and Events: Plan and execute end-of-season (fall, winter, and spring) pep rallies, banquets, and after school productions.
• Recognition: Source and purchase gifts for volunteer coaches to be presented at seasonal banquets.
• Collaboration: Attend weekly sync meetings with the Director of Student Life and Athletics.

Qualifications

• Bachelor's degree required; degree in Education, Sports Management, Athletic Administration, Physical Education, or a related field preferred. Master's degree preferred.
• Previous experience in athletic administration, coaching, education, or school leadership required.
• Demonstrated ability to recruit, supervise, develop, and evaluate coaches and athletic staff.
• Strong organizational skills with the ability to manage schedules, facilities, transportation, budgets, equipment, and event logistics.
• Excellent verbal and written communication skills and the ability to effectively engage students, parents, coaches, officials, and community partners.
• Knowledge of athletic policies, league regulations, student-athlete safety practices, and eligibility requirements (or demonstrated willingness to learn).
• Able to cultivate a positive athletic culture that emphasizes character development, sportsmanship, leadership, teamwork, and spiritual growth.
• Proficient with technology platforms used for scheduling, communication, registration, budgeting, and recordkeeping.
• Able to work evenings, weekends, and summer programs as required by the athletic calendar.
• Current CPR, First Aid, and AED certification or willingness to obtain certification.
• Demonstrates a personal commitment to Christ and actively supports the mission, vision, and Statement of Faith of Daystar Academy.