Athletic Department Administrator

About the Role

Our client, an educational institute, is seeking an Athletics Department Administrator to support athletics and advancement members while helping coordinate a highly active department. This visible role combines executive calendar and travel management, office operations, donor support, CRM reporting, and special-event coordination.

Responsibilities

• Managing a complex executive calendar, coordinating meetings, and adjusting schedules as priorities change
• Arranging multi-stop travel, including transportation, accommodations, and itineraries
• Preparing presentations, reports, research, correspondence, and meeting materials
• Acting as a professional point of contact for students, families, and other partners
• Supporting advancement activities through donor scheduling, outreach preparation, and CRM reporting
• Overseeing daily office needs, records, and supplies
• Maintaining administrative and compliance documentation
• Assisting with celebrations, banquets, and other department events

Qualifications

• 2+ years of administrative or operational experience in a busy, high-traffic setting
• Demonstrated success managing calendars, meetings, and detailed travel arrangements
• Polished verbal and written communication skills with a strong service orientation
• Proficiency with Microsoft Office
• Experience with Salesforce or another CRM platform
• Interest in sports

Benefits

• Comprehensive health and wellness benefits
• Generous paid time off
• Complimentary on-site parking