Associate Retirement Benefits Examiner, Level 3

About the role

The Finance and Administrative Services Division within the New York City Employees’ Retirement System (NYCERS) is seeking an Associate Retirement Benefit Examiner (Level 3) in the Procurement and Purchasing Unit. This role supports consultant billing, invoicing, onboarding, offboarding, and related procurement activities.

Responsibilities

• Supports consultant billing, invoicing, onboarding, offboarding, and related procurement activities.
• Manages consultant and medical board doctor invoicing workflows, including retrieving, reviewing, auditing, processing, tracking, and reconciling invoices and time sheets.
• Collaborates with the deputy Agency Chief Contracting Officer (ACCO) to ensure all purchases are made in compliance with City contracting rules.
• Coordinates onboarding requirements such as access requests, training assignments, NDA processing, and communication to consultants and internal staff.
• Oversees consultant tracking files, ensures timely submission of payments, prepares fiscal-year purchase order and billing records, and conducts year-end reconciliation with Administration.
• Provides operational support for solicitations by creating timelines, arranging candidate interviews, and generating reports for staff.
• Maintains organized digital filing systems, responds to vendor inquiries, uses Excel and other Microsoft Office applications fluently, trains temporary staff to assist with billing and interview processes, and generates variance reports upon requests.

Requirements

• A baccalaureate degree from an accredited college in mathematics, statistics, accounting, economics, finance, data analytics, project management, business administration, public administration and/or actuarial science.
• Two years of satisfactory full-time experience performing analytical, administrative or customer service work within a financial institution, retirement system, or pension, performing one or more of the following: financial account management, resolving complex financial inquiries, or ensuring compliance with regulatory standards; or
• One year of satisfactory full-time experience performing mathematical, statistical, actuarial, or accounting computations in one or more of the following: a retirement or employee benefits plan; and/or customer service in a financial institution; and/or in a position requiring the application of law, rules, and regulations and the use of statistical, actuarial, or similar tables.

Qualifications

• An associate degree or completion of 60 semester credits from an accredited college and either three years of experience as described in "2(a)" above, or two years of experience as indicated in "2(b)" above.
• A four-year high school diploma or its educational equivalent and either four years of experience as described in "2(a)" above, or three years of experience as indicated in "2(b)" above.
• A satisfactory combination of education and/or experience equivalent to "1", "2", "3", "4", or "5" to the above.

Preferred Skills

• Strong proficiency in Excel, including advanced formulas, and solid working knowledge of Word and PowerPoint.
• Experience with invoice processing, timesheet auditing, and billing reconciliation.
• Ability to manage high-volume tracking files with exceptional attention to detail and accuracy.
• Strong organizational and communication skills, with the ability to coordinate onboarding tasks and interact with vendors, consultants, and internal staff.
• Experience supporting procurement or contract administration processes.
• Ability to take initiative, multitask, and train temporary staff on billing and interview support tasks.

Pay

$70,242.00 – $80,778.00

Schedule

Hybrid work environment with partial onsite work and partial telework.