Associate Registrar for Exhibitions

How You Will Contribute

• Manage & coordinate all details and logistics pertaining to exhibitions and traveling exhibitions including packing, shipping, insuring, installation, storage and courier arrangements
• Review and negotiate loan agreements with lenders
• Organize complex domestic and international shipments with couriers & organize installation schedule
• Oversee and document the unpacking, condition check and installation of loans
• Negotiate and arrange fine arts insurance for exhibitions
• Prepare and submit US Government indemnity applications & applications for Immunity from Seizure, and oversee the arrangements for indemnified exhibitions
• Collaborate with conservation, installations & packing, exhibition design, curatorial, protection services and facilities to coordinate exhibitions
• Supervise lender requirements & distribute information to appropriate departments
• Travel as courier for exhibitions and loan shipments as assigned
• Release/Receive shipments before or after hours to meet international and domestic shipping schedules
• Archive closed exhibitions
• Participate in Registration Department activities assisting in achieving overall departmental goals under the direction of the Director of Registration
• Miscellaneous duties as assigned

Your Background and Experience Include

• Minimum of two to four years of related registrar experience; Bachelor’s degree or Master’s in museum studies program, or equivalent experience working in museum collections management
• Well-organized, detail-oriented and knowledge of best practices in museum registration, art handling, packing and shipping works of art
• Experience organizing complex domestic and international shipments with couriers
• Prior experience with and knowledge of US Government Indemnity procedures and requirements
• Ability to work effectively under pressure and meet deadlines in a team-oriented environment
• Excellent organizational, interpersonal, and communication skills
• Experience with TMS (The Museum System) preferred
• Candidate must complete Security Threat Assessment post-hire

Position and Compensation Details

• The salary for this position is $56,292.08.
• This position is Full-Time, Exempt, and 35 hours per week.
• This position is part of the AFSCME Local 397 bargaining unit.
• This position reports to Director of Registration

Physical Requirements

• Able to remain stationary for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery, or exhibit space, and to access most public and staff areas of the museum campus
• Minor lifting and bending (lifting of no more than 50 pounds)
• Able to regularly set up, adjust, and operate a computer/keyboard and other office equipment used to generate work/transmit data
• Is able to remain seated for extended periods of time, to utilize computers and other office equipment required of this job, to perform physically administrative duties in a typical interior office environment, gallery or exhibit space, and to access all public and staff areas of the Museum campus, with or without accommodation
• While performing the essential functions of job, the individual must be able to remain stationary, standing in galleries during installation and de-installation for long periods of time

Institutional Requirements

• Upholds the professional standards of the field, always acts in a manner that is consistent with the best interests of the museum and protects and enhances its reputation and standing within the community of museums.
• Adheres to the museum’s code of ethics and Employee Handbook and avoids any real or perceived conflicts of interest.
• Shows respect for co-workers and visitors and an understanding of and appreciation for the diversity of the museum’s staff, volunteers, and audiences.
• Maintains confidentiality.
• Adheres to all museum protocols, procedures, rules, and policies.

Application Timeline

• Applications will be reviewed on a rolling basis. We encourage candidates to apply early as the position will close once we have a robust applicant pool or a candidate has been selected.

What We Offer

• Free general admission to the museum for you and your immediate family
• Discounted guest tickets for admission
• Discounts on gift memberships
• Special staff tours and presentations from our curatorial and conservation teams
• Discounts at the museum restaurant, museum cafés, and museum retail and online stores
• We offer a comprehensive benefits package for employees including:
• Medical, dental, and vision benefits
• Fully paid short-term disability insurance, long-term disability insurance, and life insurance
• Health savings or flexible spending account program
• Retail savings program with museum match
• Paid vacation, personal days, sick days, and holidays