Associate Project Manager - New Installation

Location: Miami, FL, United States

About the role

As part of the Schindler team, you’ll contribute to enhancing quality of life for communities by ensuring our elevators, escalators, and moving walks safely transport more than two billion people daily. In this role, you’ll collaborate with the Project Manager, NI Superintendent, or Territory Project Operations Manager to analyze, plan, and execute project activities per customer and Company specifications. This position supports project bidding and ensures detailed follow-through to completion.

Responsibilities

• Project Support, Submittals & Close-Outs
  • Assist with construction projects post-contract execution to ensure timely and budget-compliant close-out.
  • Review and book projects within one week of award, alerting the Manager of any potential completion date risks and providing action plans.
  • Support the Superintendent and engineering to resolve technical tasks, ensuring adherence to fulfillment+ protocols.
  • Prepare and send submittal packages to customers, review returned submittals, and provide necessary communication to Project Manager.
  • Support with submitting closeout documents to the customer and coordinating project turnover to the Service Department.
• Financial & Change Order Support
  • Facilitate project scope, prepare change order paperwork, and track changes in SAP to ensure proper documentation.
  • Monitor job financial performance, track invoice collections, bad debt, and process progress payments.
  • Ensure projects are invoiced and achieve targeted payment before elevator turnover.
• Payroll, Permits & Compliance
  • Prepare and submit certified payroll, including tracking worker hours, wages, and fringe benefits in accordance with prevailing wage laws.
  • Coordinate the delivery of approved submittals and materials from vendors to ensure readiness before project start.
  • Submit required permits or certificates as mandated by local codes or authorities; prepare M/W/DBE paperwork.
  • Order and provide insurance certificates to customers, as needed.
• Quality, Safety & Manpower
  • Ensure compliance with customer and Schindler requirements for quality, performance, and passenger safety.
  • Influence installation scheduling and manpower to meet budget commitments.

Requirements

• Bachelor’s degree preferred or equivalent in relevant work experience.
• 2+ years of professional experience, preferably in a related industry.
• Proficient in Microsoft Office.
• Excellent communication skills.
• Ability to collaborate with multiple stakeholders.

Benefits

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental, and Vision Plans – effective from the first day of hire.
• 3 weeks’ vacation (increases with tenure), 7 sick days, 3 floating holidays, and 8 Company Observed Holidays.
• Tuition Reimbursement – eligible after 6 months of service.
• Parental Leave – 100% base pay for 6 consecutive weeks within the first year of a child’s birth or adoption.
• A wide range of development opportunities to boost professional and leadership growth.