Associate Project Manager, L&D

Responsibilities

• Assist in the completion of Requests for Information (RFIs)
• Set up proposal shells and/or pitch deck files; integrate standard/existing content as directed
• Participate in brainstorming sessions
• Create first drafts of timelines for core offering projects (requires PM/CSD review)
• Update project timelines as dates change throughout the project
• Update team task list with input from PMs or CSD
• Coordinate MLR submission efforts with your team’s assigned EA in the Pune, India office
• Serve as RN administrator for client MLR systems
• Prepare, upload, and complete MLR submissions
• Communicate with and schedule audio and video talent
• Set up, edit, and execute audio recordings (including script preparation, directing sessions, post-production of files, etc.)
• Serve as production assistant for video shoots (including preparing scripts, creating shot lists, working with video producer/director to create a schedule for shoots, casting, securing talent release forms, purchasing/securing props and wardrobe, running teleprompter)
• Create citation sequencing when requested by CSD/PMAssist in workshop preparation/execution (eg, research & order props and supplies, create materials & print spreadsheets)
• Clean/archive project files
• Enter freelancer (including talent) invoices into BigTime, code, and provide to Finance department for processing/payment
• Code receipts for pass-through costs (such as reference articles and other expenses) and provide to Finance department for processing
• Help to monitor statements of work against key project deliverables to ensure alignment with budget (eg, performing screen counts and seat time checks)
• Run various project/team reports (eg, budget to actuals comparison, etc.)

Qualifications

• Bachelor’s degree (BA/BS)
• The ability to work full-time in our Yardley, PA office, including ability to occasionally work evenings or weekends to meet project deadlines
• Exceptional teamwork, interpersonal, communication, and organizational skills
• The ability to independently, proactively, and effectively prioritize and manage multiple tasks
• A high level of motivation, adaptability, curiosity, and the capability to deal with pressure positively
• Willingness and ability to occasionally travel to client meetings/events
• Experience with/exposure to project management, creative/instructional content development, graphic design, programming, media creation, content editing, and/or quality assurance