Associate Project Manager

Position Summary

The Associate Project Manager supports enterprise project management across APMG by coordinating projects, timelines, documentation, and cross-functional communication in alignment with organizational strategic priorities. As part of the Enterprise Project Management Office, this role helps advance consistency, visibility, and accountability across initiatives while supporting effective execution and decision-making.

About the Role

This person is a strong project coordinator and collaborative partner who can translate complex work into clear plans, practical tools, and actionable updates for stakeholders. They work across departments to support enterprise initiatives, maintain project discipline, and help teams stay aligned on goals, milestones, risks, and resources.

Essential Functions

• Develop and maintain project plans aligned with organizational strategic priorities, identifying milestones, timelines, dependencies, and key deliverables.
• Support enterprise project tracking, reporting, dashboards, and budget monitoring, and create templates and tools that improve consistency across initiatives.
• Foster clear and effective communication with stakeholders to ensure alignment on project goals, status updates, risks, decisions, and next steps.
• Career Development: Coordinate cross-functional enterprise initiatives by supporting planning, documentation, scheduling, follow-up, and issue tracking across departments.
• Provide administrative and coordination support for project management processes, tools, and templates used across the organization, including platforms such as SharePoint, Airtable, Excel, and related systems.
• Help teams adopt consistent project management practices by reinforcing clear processes, shared expectations, and effective coordination across workstreams.
• Support continuous improvement by gathering feedback, evaluating project processes, and recommending refinements that strengthen enterprise planning and execution.
• Provide project management support within the Enterprise Project Management Office for strategic and operational initiatives, including planning, documentation, grant-related tracking, equipment coordination, and budget oversight as assigned.
• Work collaboratively with Finance and other partners to support accurate budget tracking, reporting, and compliance requirements connected to enterprise and department initiatives.

Required Education and Experience

• Bachelor’s degree or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
• 3+ years of relevant work experience.
• Excellence at using Microsoft Office - Word, Excel, PowerPoint, Outlook - and ability to train others on such.
• Solid understanding of project management processes, including developing requirements, scope definition, communication, and resource management and risk identification.
• Experience authoring and maintaining essential project documentation, including project management plans, issue and risk logs, and status reports.

Required Skills, Knowledge and Abilities

• Strong organizational skills, attention to detail, and the ability to prioritize work in a deadline-driven environment.
• Proficiency with Microsoft Office and project support tools such as Airtable and Power BI, with the ability to learn new systems quickly.
• Ability to support project management processes, including budgeting, tracking, and coordination.
• Strong written and verbal communication skills in a cross-functional team environment.
• To manage assignments and maintain accountability across stakeholders with varying levels of seniority.

Preferred Skills and Experience

• Project management certification.
• Experience supporting projects from planning through completion.
• Experience with project budgets, resource coordination, and financial accountability.
• Ability to communicate effectively with cross-functional teams and stakeholders.
• Strong analytical and problem-solving skills.

Physical Demands and Working Conditions

• Required to occasionally move about in an office environment to access file cabinets, printers, etc., and remain in a stationary position for extended periods of time.
• Constantly operates a computer and other office productivity machinery such as a copy machine, printer and other office and technical equipment.
• Frequent use of hands for data entry/keystrokes and simple grasping.

Benefits

• Medical plans with HSA and FSA options, Dental, Vision, Life and AD&D, Short-Term and Long-Term Disability, Paid Parental Leave and Paid Caregiver Leave after 1 year, Vacation (3 wks./per year, pro-rated, based on hours worked), Sick time (12 days, pro-rated, based on hours worked), Holiday Pay (10 holidays + 2 floating holidays each year), Volunteer Time (8 hours per year), Long-Term Care and Critical Illness insurance options, Employee Assistance Program, 403(b) Retirement Plan, and more.

Disclaimer

The description reflects management's assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned. APMG offers a comprehensive benefits package including Medical plans with HSA and FSA options, Dental, Vision, Life and AD&D, Short-Term and Long-Term Disability, Paid Parental Leave and Paid Caregiver Leave after 1 year, Vacation (3 wks./per year, pro-rated, based on hours worked), Sick time (12 days, pro-rated, based on hours worked), Holiday Pay (10 holidays + 2 floating holidays each year), Volunteer Time (8 hours per year), Long-Term Care and Critical Illness insurance options, Employee Assistance Program, 403(b) Retirement Plan, and more. Diversity creates a healthier atmosphere: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law. We are committed to hiring a breadth of diverse professionals and encourage members of diverse groups to apply. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.